Job Description
JOB SUMMARY
This Administrative Assistant, Sr position provides direct administrative support to the Strategic Support Director and leadership team. This vital role enables the leadership team to focus on major business objectives. The duties to be performed include, but are not limited to the following:
- Ensure timely processing of invoices, expense reports, and check requests
- Ensure timely processing of purchase requisitions and orders –
- Ensure timeliness and accuracy of the timekeeping process
- Maintain online databases for content collaboration and file retention; primarily through Microsoft Teams and Sharepoint
- Arrange meeting logistics, which include scheduling, location procurement, attendee invitation, room set-up, catering, etc.
- Manage calendar and scheduling while prioritizing inquiries and troubleshooting conflicts to ensure smooth day-to-day operations
- Coordinate and secure accommodations for individual and team business travel
- Record meeting minutes and track action items as needed
- Provide support to ad hoc SS communications initiatives (business update aggregation, student of the business webinars, project meetings, etc.)
- Must be available to occasionally work afterhours to support team efforts and/or projects - Minimal travel for offsite meetings and events may be required on occasion.
JOB EXPERIENCE & EDUCATION
- Significant administrative experience preferred
- Experience with Southern Company systems including Timekeeping, iExpense, and Oracle required
- Previous experience with CSS, STARS, timekeeping, Avaya AWFO, iExpense, vendor management, and calendar management
- Associate degree or higher desired
KNOWLEDGE, SKILLS, & ABILITIES
- Exceptional attention to detail and accuracy
- Strong verbal and written communication skills
- High level of engagement, including proactive communication and timely responses
- Excellent interpersonal, conflict management and problem-solving abilities
- Proven ability to build and maintain positive relationships with internal and external stakeholders
- Outstanding organizational and time management skills; able to prioritize and manage multiple deliverables simultaneously
- Demonstrated initiative and adaptability in a fast-paced environment
- High degree of discretion and professionalism when handling confidential information
- Customer service mindset with a commitment to providing excellent support
- Strong problem-solving skills and ability to lead with little guidance
- Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, etc) and familiarity with cloud collaboration tools (e.g. Teams, Sharepoint, OneDrive)
JOB SUMMARY
This Administrative Assistant, Sr position provides direct administrative support to the Strategic Support Director and leadership team. This vital role enables the leadership team to focus on major business objectives. The duties to be performed include, but are not limited to the following:
- Ensure timely processing of invoices, expense reports, and check requests
- Ensure timely processing of purchase requisitions and orders –
- Ensure timeliness and accuracy of the timekeeping process
- Maintain online databases for content collaboration and file retention; primarily through Microsoft Teams and Sharepoint
- Arrange meeting logistics, which include scheduling, location procurement, attendee invitation, room set-up, catering, etc.
- Manage calendar and scheduling while prioritizing inquiries and troubleshooting conflicts to ensure smooth day-to-day operations
- Coordinate and secure accommodations for individual and team business travel
- Record meeting minutes and track action items as needed
- Provide support to ad hoc SS communications initiatives (business update aggregation, student of the business webinars, project meetings, etc.)
- Must be available to occasionally work afterhours to support team efforts and/or projects - Minimal travel for offsite meetings and events may be required on occasion.
JOB EXPERIENCE & EDUCATION
- Significant administrative experience preferred
- Experience with Southern Company systems including Timekeeping, iExpense, and Oracle required
- Previous experience with CSS, STARS, timekeeping, Avaya AWFO, iExpense, vendor management, and calendar management
- Associate degree or higher desired
KNOWLEDGE, SKILLS, & ABILITIES
- Exceptional attention to detail and accuracy
- Strong verbal and written communication skills
- High level of engagement, including proactive communication and timely responses
- Excellent interpersonal, conflict management and problem-solving abilities
- Proven ability to build and maintain positive relationships with internal and external stakeholders
- Outstanding organizational and time management skills; able to prioritize and manage multiple deliverables simultaneously
- Demonstrated initiative and adaptability in a fast-paced environment
- High degree of discretion and professionalism when handling confidential information
- Customer service mindset with a commitment to providing excellent support
- Strong problem-solving skills and ability to lead with little guidance
- Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, etc) and familiarity with cloud collaboration tools (e.g. Teams, Sharepoint, OneDrive)
About Southern Company
Southern Company is one of the largest energy providers in the United States. Based in Atlanta, Southern Company owns electric utilities in four states, natural gas distribution utilities in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications.
The men and women who work at Southern Company understand that we don’t simply provide a product or service. Clean, safe, reliable and affordable energy is essential to our way of life. More than 100 years ago, our company played a major role in the growth and prosperity of the South – and we continue to play a role today through our support of economic development and our philanthropic efforts. We believe the communities we serve should be better off because we’re there.
Our principal business is to make, move and sell energy. Those are the “whats” of our business. But it’s the “hows” that make us different. The actions of our employees are what truly define us and have earned us a high level of trust among our customers, shareholders and regulators.
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