Administrative Assistant TEMP
Job Description
Job Summary
The Administrative Assistant temp role provides administrative, logistical, and data support to the Voices Program and its Associate Director. This position ensures the efficient daily operation of the program through calendar management, correspondence preparation, and other administrative support tasks.
The Administrative Assistant temp position will support program events and meetings, from small Core Team gatherings to the large Annual Meeting, and managing data infrastructure and reporting to facilitate program evaluation and member engagement. This position will serve as a central point of contact, maintaining accuracy in records, logistics, and communications to enable the Voices Program to effectively meet its goals.
Responsibilities*
Administrative Support:
- Provide advanced administrative support for the Voices Program, including drafting, editing, and finalizing correspondence (reports, presentations, minutes).
- Serve as the primary contact for administrative and operational phone and email inquiries.
- Manage the complex calendar for the Associate Director, including scheduling, screening requests, and resolving conflicts.
- Coordinate events and meetings (in-person and virtual) for the Voices Program, managing logistics, agendas, meeting minutes, and attendee communications.
- Manage all financial documentation and process expense reports for the program in partnership with the Finance team.
- Maintain and update program-related email groups, internal documents, and membership databases.
- Manage the ordering and inventory of program supplies, equipment, and event-related materials ("swag").
- Participate in the program management team, prioritize workload, and perform miscellaneous duties as assigned.
Data Management and Reporting:
- Develop and manage surveys (e.g., Qualtrics) for program feedback and participant data.
- Analyze survey results and present findings to Voices leadership, ensuring data security and confidentiality.
- Create and maintain a consistent organizational infrastructure (e.g., Google Shared Drive, DropBox) for program data and reports, ensuring accessibility for team members.
Event Coordination:
- Support the coordination of large and small-scale events, including the Voices Annual Meeting.
- Manage all event logistics such as venue booking, catering, registration tracking, materials preparation, and vendor communication.
- Track event expenditures and assist in drafting and adhering to event budgets.
Required Qualifications*
- High school diploma
- 3+ years of related administrative experience
- Familiarity with business software such as Microsoft Office applications, and Google Suite.
- Ability to handle confidential and sensitive information.
Desired Qualifications*
- Familiarity with project management software such as Asana.
Work Locations
This role will initially be fully remote for at least 3 months, and potentially 2 days per week onsite beginning in late spring 2026. There may be occasional on-campus meetings.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
This position is estimated to be at least 30 hours per week for at least 3 months, with the potential to extend up to 12 months. Work hours may be flexible and will be discussed with the hiring manager and successful candidate.
For more information about Voices of the Staff, please see our website.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Summary
The Administrative Assistant temp role provides administrative, logistical, and data support to the Voices Program and its Associate Director. This position ensures the efficient daily operation of the program through calendar management, correspondence preparation, and other administrative support tasks.
The Administrative Assistant temp position will support program events and meetings, from small Core Team gatherings to the large Annual Meeting, and managing data infrastructure and reporting to facilitate program evaluation and member engagement. This position will serve as a central point of contact, maintaining accuracy in records, logistics, and communications to enable the Voices Program to effectively meet its goals.
Responsibilities*
Administrative Support:
- Provide advanced administrative support for the Voices Program, including drafting, editing, and finalizing correspondence (reports, presentations, minutes).
- Serve as the primary contact for administrative and operational phone and email inquiries.
- Manage the complex calendar for the Associate Director, including scheduling, screening requests, and resolving conflicts.
- Coordinate events and meetings (in-person and virtual) for the Voices Program, managing logistics, agendas, meeting minutes, and attendee communications.
- Manage all financial documentation and process expense reports for the program in partnership with the Finance team.
- Maintain and update program-related email groups, internal documents, and membership databases.
- Manage the ordering and inventory of program supplies, equipment, and event-related materials ("swag").
- Participate in the program management team, prioritize workload, and perform miscellaneous duties as assigned.
Data Management and Reporting:
- Develop and manage surveys (e.g., Qualtrics) for program feedback and participant data.
- Analyze survey results and present findings to Voices leadership, ensuring data security and confidentiality.
- Create and maintain a consistent organizational infrastructure (e.g., Google Shared Drive, DropBox) for program data and reports, ensuring accessibility for team members.
Event Coordination:
- Support the coordination of large and small-scale events, including the Voices Annual Meeting.
- Manage all event logistics such as venue booking, catering, registration tracking, materials preparation, and vendor communication.
- Track event expenditures and assist in drafting and adhering to event budgets.
Required Qualifications*
- High school diploma
- 3+ years of related administrative experience
- Familiarity with business software such as Microsoft Office applications, and Google Suite.
- Ability to handle confidential and sensitive information.
Desired Qualifications*
- Familiarity with project management software such as Asana.
Work Locations
This role will initially be fully remote for at least 3 months, and potentially 2 days per week onsite beginning in late spring 2026. There may be occasional on-campus meetings.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
This position is estimated to be at least 30 hours per week for at least 3 months, with the potential to extend up to 12 months. Work hours may be flexible and will be discussed with the hiring manager and successful candidate.
For more information about Voices of the Staff, please see our website.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
About University of Michigan
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care — that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.
Workplace Culture
The University of Michigan is committed to establishing, supporting and maintaining a culture where all members of the U-M community feel safe and supported.
Our Values
- Values guide our choices and actions. From how we hire and promote, make decisions, educate, conduct research, provide care, and treat one another. We strive to ensure the following values reflect who we are and what we stand for.
- Integrity - We act with honesty and take responsibility for our actions.
- Respect - We act in a way that acknowledges the humanity and contributions of each individual.
- Inclusion- We create an environment where all can participate, are invited to contribute, and have a sense of belonging.
- Equity - We create conditions that provide everyone an opportunity to thrive.
- Diversity - We welcome, acknowledge and appreciate our similarities and differences.
- Innovation - We promote creativity and curiosity to tackle challenges and inspire new ideas.
More about Working at U-M
- Our commitment to campus culture
- Our commitment to faculty and staff well-being
- Our commitment to employee engagement
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