Job Description
Job Summary
This position is responsible for the purchase of inventory from vendors and coordinating the preparation of purchase orders based on approved practices. Prepare and analyze reports to identify the most fiscally efficient way of procuring products. Prepares and manages RFQ/P/I process. Provides follow-up on orders to expedite deliveries. Other responsibilities include monitoring inventory levels to ensure accurate PAR levels, properly managing outdated products, investigating and aiding in recalls, managing shortages, meeting with sales representatives, processing invoices, and physically performing inventory reconciliation. Responsible for contributing to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings, and preparing area activity and financial metrics for data reporting. Coordinate with other area staff members to analyze product cost vs. reimbursement allowables.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
Essential
- Maintain a professional image by dressing in attire that conveys a professional image and consistently maintaining personal self-control and professional decorum.
- Complete inventory management tasks necessary to ensure products are available and ready to be selected for fulfillment of orders throughout daily operations.
- Evaluate and process contract requests, examine requests for clarity, appropriateness of purchase, bid specifications, and compliance with university policies and procedures.
- Determine customer expectations and develop timelines that satisfy the purchase requirements; clarify Scope of Work documents. Negotiate commercial terms and conditions for services including consulting, equipment maintenance, laboratory and professional services for internal organizations.
- Process requests for purchase orders negotiating favorable pricing and delivery following established University protocols and procedures.
- Advise end-users in the formulation of bid specifications. Manage the Request for Quotations/Proposal/Information (RFQ/P/I) process when appropriate or required by purchasing policy, evaluate supplier quotations/proposals, and facilitate supplier selection
- Assist higher-level purchasing staff and mentor junior-level staff with projects and initiatives.
Effectively communicate all contractual requirements and procurement policies and procedures to university faculty, staff and external suppliers. - Procure inventory at the best price using established procurement pathways in accordance with UMHHC and PM&R policy, procedure and practice.
- Contribute to patient safety by ensuring products are in date, of validated pedigree, and stocked in accordance with high alert, look-alike, sound-alike, and hazardous substance handling procedures and/or practices.
- Process all inventory returns in accordance with federal, state, and health system rules and regulations.
- Communicate all product shortages; work effectively and collaboratively to resolve product shortages using safe and efficacious substitutions / alternatives.
- Responsible for contributing to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings, preparing area activity and financial metrics for data reporting.
- Maximize work efficiency through use of computers and other technologies as evidenced by proficient skill in accessing and entering accurate information necessary to perform job functions.
- Maintain & contribute to accurate, updated, and comprehensive inventory software files.
- Maintain confidentiality of patient and proprietary information by observing legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary information.
- Maintain Brightree database for requisition-loader.
- Coordinate capital budget with Manager.
Other Related Duties
- Complies with all University of Michigan and departmental standards and expectations.
- Supports the department's commitment to continuous improvement activities and principles through positive and respectful contribution in all problem-solving and change processes at WSS.
- Participates in department committees and work teams as assigned.
- Assumes responsibility for personal growth and development and maintains and upgrades professional knowledge and practice skills through attendance and participation in continuing education and in-service classes.
- Performs other duties as assigned.
Required Qualifications*
- Excellent interpersonal skills
- Excellent professional writing skills
- Demonstrated experience in electronic database maintenance
- Ability to communicate and work with personnel at all levels of the organization
Desired Qualifications*
- Bachelor's degree in business or an equivalent combination of education and experience
- Minimum of three years of experience in purchasing
- Minimum of three years of experience with contracting and price negotiations
- Knowledge of University policies and procedures, and home care regulatory guidelines
- Knowledge of medical terminology
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
Physical Requirements
The employee will be able to perform the assigned duties and responsibilities with or without reasonable accommodation.
- Able to lift up to 75 pounds
- Ability to read, write, speak and comprehend English
- Manual dexterity to perform required activity proficiently and safely
- Ability to sit or stand for an extended period of time; greater than four hours
Occupational Hazard Information
- All clinical and delivery staff carry out assignments in patient's homes, health care institutions and HCS offices.
- Drives personal automobile to these various work site locations in all weather conditions on a regular basis.
This description is intended to indicate the kinds of tasks and levels of work and/or difficulty that will be required of positions given this title and shall not be construed as declaring what the specific duties and responsibility of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under their supervision.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Summary
This position is responsible for the purchase of inventory from vendors and coordinating the preparation of purchase orders based on approved practices. Prepare and analyze reports to identify the most fiscally efficient way of procuring products. Prepares and manages RFQ/P/I process. Provides follow-up on orders to expedite deliveries. Other responsibilities include monitoring inventory levels to ensure accurate PAR levels, properly managing outdated products, investigating and aiding in recalls, managing shortages, meeting with sales representatives, processing invoices, and physically performing inventory reconciliation. Responsible for contributing to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings, and preparing area activity and financial metrics for data reporting. Coordinate with other area staff members to analyze product cost vs. reimbursement allowables.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
Essential
- Maintain a professional image by dressing in attire that conveys a professional image and consistently maintaining personal self-control and professional decorum.
- Complete inventory management tasks necessary to ensure products are available and ready to be selected for fulfillment of orders throughout daily operations.
- Evaluate and process contract requests, examine requests for clarity, appropriateness of purchase, bid specifications, and compliance with university policies and procedures.
- Determine customer expectations and develop timelines that satisfy the purchase requirements; clarify Scope of Work documents. Negotiate commercial terms and conditions for services including consulting, equipment maintenance, laboratory and professional services for internal organizations.
- Process requests for purchase orders negotiating favorable pricing and delivery following established University protocols and procedures.
- Advise end-users in the formulation of bid specifications. Manage the Request for Quotations/Proposal/Information (RFQ/P/I) process when appropriate or required by purchasing policy, evaluate supplier quotations/proposals, and facilitate supplier selection
- Assist higher-level purchasing staff and mentor junior-level staff with projects and initiatives.
Effectively communicate all contractual requirements and procurement policies and procedures to university faculty, staff and external suppliers. - Procure inventory at the best price using established procurement pathways in accordance with UMHHC and PM&R policy, procedure and practice.
- Contribute to patient safety by ensuring products are in date, of validated pedigree, and stocked in accordance with high alert, look-alike, sound-alike, and hazardous substance handling procedures and/or practices.
- Process all inventory returns in accordance with federal, state, and health system rules and regulations.
- Communicate all product shortages; work effectively and collaboratively to resolve product shortages using safe and efficacious substitutions / alternatives.
- Responsible for contributing to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings, preparing area activity and financial metrics for data reporting.
- Maximize work efficiency through use of computers and other technologies as evidenced by proficient skill in accessing and entering accurate information necessary to perform job functions.
- Maintain & contribute to accurate, updated, and comprehensive inventory software files.
- Maintain confidentiality of patient and proprietary information by observing legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary information.
- Maintain Brightree database for requisition-loader.
- Coordinate capital budget with Manager.
Other Related Duties
- Complies with all University of Michigan and departmental standards and expectations.
- Supports the department's commitment to continuous improvement activities and principles through positive and respectful contribution in all problem-solving and change processes at WSS.
- Participates in department committees and work teams as assigned.
- Assumes responsibility for personal growth and development and maintains and upgrades professional knowledge and practice skills through attendance and participation in continuing education and in-service classes.
- Performs other duties as assigned.
Required Qualifications*
- Excellent interpersonal skills
- Excellent professional writing skills
- Demonstrated experience in electronic database maintenance
- Ability to communicate and work with personnel at all levels of the organization
Desired Qualifications*
- Bachelor's degree in business or an equivalent combination of education and experience
- Minimum of three years of experience in purchasing
- Minimum of three years of experience with contracting and price negotiations
- Knowledge of University policies and procedures, and home care regulatory guidelines
- Knowledge of medical terminology
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
Physical Requirements
The employee will be able to perform the assigned duties and responsibilities with or without reasonable accommodation.
- Able to lift up to 75 pounds
- Ability to read, write, speak and comprehend English
- Manual dexterity to perform required activity proficiently and safely
- Ability to sit or stand for an extended period of time; greater than four hours
Occupational Hazard Information
- All clinical and delivery staff carry out assignments in patient's homes, health care institutions and HCS offices.
- Drives personal automobile to these various work site locations in all weather conditions on a regular basis.
This description is intended to indicate the kinds of tasks and levels of work and/or difficulty that will be required of positions given this title and shall not be construed as declaring what the specific duties and responsibility of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under their supervision.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
About University of Michigan
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care — that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.
Workplace Culture
The University of Michigan is committed to establishing, supporting and maintaining a culture where all members of the U-M community feel safe and supported.
Our Values
- Values guide our choices and actions. From how we hire and promote, make decisions, educate, conduct research, provide care, and treat one another. We strive to ensure the following values reflect who we are and what we stand for.
- Integrity - We act with honesty and take responsibility for our actions.
- Respect - We act in a way that acknowledges the humanity and contributions of each individual.
- Inclusion- We create an environment where all can participate, are invited to contribute, and have a sense of belonging.
- Equity - We create conditions that provide everyone an opportunity to thrive.
- Diversity - We welcome, acknowledge and appreciate our similarities and differences.
- Innovation - We promote creativity and curiosity to tackle challenges and inspire new ideas.
More about Working at U-M
- Our commitment to campus culture
- Our commitment to faculty and staff well-being
- Our commitment to employee engagement
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