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Regular or Temporary:

Language Fluency: English (Required)

Work Shift:

Please review the following job description:

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

Responsible for all aspects of meeting planning, hospitality functions or special events that require contract or event agreements to include but not limited to: conferences, teammate trainings, annual & general meetings, shareholder briefings, and client events.

Educate and lead clients through all aspects of the meeting planning process from meeting registration through final billing and reconciliation.

Research, source and drive destination decision and venue for meetings and events based on clients’ budget, goals & objectives and preferred vendors as well as the corporate travel preferred hotel program.

Manage all internal and external meeting logistics to include, developing and presenting timelines, venue sourcing, contract negotiations, budgets, online invitation/registration process, meeting room layout, food and beverage selection, audio-visual requirements, travel arrangements/group air, off-site functions, post event surveys and all other meeting and event related activities and requirements in accordance with Truist Policy and Procedure.

Act as on-site meeting planner and single point of contact between stakeholders and meeting suppliers to ensure flawless execution and program success.

Collaborate with lines of business and external suppliers in order to implement and comply with SMMP policy and process.

In partnership with Truist Travel Management Company, drive the negotiations of all meeting and event related contracts as well as identify creative solutions to find cost savings opportunities while adapting to ever-changing business needs, policies and regulations in order to maintain budgetary guidelines for each individual meeting.

Lead the engagement of internal business partners (Corporate Security, IT, Event Marketing, Finance, HR, Legal) to inject appropriate subject matter expertise for collaboration to meet the goals and objectives of the meeting and to protect the bank’s interest.

Maintain detailed records of all supplier agreements, authorizations, revisions and expenses. Review all expenses for accuracy against approved estimates prior to payment. Ensure proper billing/allocation of expenses according to the terms established for the event.

Conduct post-conference reviews with stakeholders, partners and suppliers to evaluate event success, metrics, and discuss recommendations for enhancements for future events.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree, or equivalent education or related training.
• 5+ years’ corporate meeting and event planning/management, hospitality or equivalent project management experience.
• Ability to work independently, drive decision-making across all internal and external partners and take a resourceful approach to problem solving.
• Strong project management, prioritization, and planning skills with excellent attention to detail.
• Demonstrated success producing high-quality deliverables on time and within budget.
• Articulate and persuasive communication skills with the ability to collaborate effectively across all levels of the organization while demonstrating a balance of assertiveness and relationship-building.
• Skilled in contract negotiations with emphasis on achieving savings goals.
• Superb time management and organizational skills with the ability to oversee multiple projects independently while working under pressure.
• Excellent team player and consummate professional. Maintains composure when confronted with difficult people and/or situations.
• Proficient in Microsoft Office Suite (Excel, PowerPoint and Word etc.)
• Travel is expected, and may be required up to 50% of this job, including overnight, which may include evenings, weekends and/or holidays.

Preferred Qualifications:

• College Degree in hospitality management, project management or equivalent training
• CMP, CMM, CSEP or related designation
• Cvent Certification and/or proficiency in Cvent (a web-based software) for sourcing, event management, attendee management, marketing, budgeting, etc.
• Experience with analyzing reports and data (Excel Spreadsheets, Pivot Tables, Graphs, etc.)

Sitting

Constantly (More than 50% of the time)
Standing
Occasionally (Less than 25% of the time)
Walking
Frequently (25% - 50% of the time)
Bending
Occasionally (Less than 25% of the time)
Lifting
Up to 25 lbs.
Visual / Audio / Speaking
Able to access and interpret client information received from the computer and able to hear and speak with individuals in person and on the phone.
Manual Dexterity / Keyboarding
Able to work standard office equipment, including PC keyboard and mouse, copy/fax machines, and printers.
Availability
Able to work all hours scheduled, including overtime as directed by manager/supervisor and required by business need.
Travel
Up to 50%

General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist’s generous benefit plans, please visit our Benefits site. Depending on the position and division, this job may also be eligible for Truist’s defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.

Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace.

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