Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Primary Responsibilities and/or Essential functions:

• Manage and provide reference and in-depth research using appropriate electronic and print sources to attorneys, paralegals, co-team members and administrative staff.
• Provide Firm-wide research coverage remotely on weekends on a rotating basis with other U.S. Librarians and daily coverage to 6:00 PM.
• Using a research request system, claim, enter and close requests. Submit time records, accounting for a minimum of seven hours per day plus weekend hours and overtime as appropriate.
• Manage and provide user support on Lexis, Westlaw and other electronic services and coordinate and provide training with research content vendors for the Washington DC office.
• Oversee and perform interlibrary loans, contact local firms and academic libraries to obtain needed resources.
• Participate in knowledge management projects, attend product demonstrations, participate in research product trials, and provide feedback.
• Prepare and manage the Washington, DC Research Center budget and forecast in conjunction with the DC Director of Administration and the NY Research Center Accounting Administrator.
• Monitor monthly budget activity reports; provide explanations of projections and variances to DC Director of Administration.
• Oversee processing of invoices for payment using Library Invoices database.
• Manage the following Library technical services functions, using SydneyPlus Integrated Library System (ILS) and other Library information management applications as directed:
  • Acquisitions including placing and processing orders and handling renewals. Maintain accurate records. Negotiate with vendors.
  • Catalog and process materials for the collection with the assistance of the NY Research Center Technical Services Manager.
  • Collection maintenance including shelving materials, shifting and weeding physical collection
  • Loose-leaf filing, including monitoring 3rd party filing services, requesting missing supplements.
  • Serials maintenance including check-in, checking for duplication, routing and claiming missing materials.
  • Review new materials for retention or cancellation. Provide preliminary approval and process invoices for payment using invoice application.
• Supervise and coach Analyst. Prepare mid-year feedback and year-end merit review on same. Review and administer PTO requests.
• Participate in monthly Research Center Manager Conference Calls.
• Participate in special projects as assigned.
• Additional responsibilities or special projects as assigned by management.

Knowledge, Skills & Abilities:

• Minimum of five years Law Library and Research experience preferred with the ability to understand the law firm service environment and effectively obtain information from appropriate sources independently.
• Communicate and work effectively with a diverse group of Attorneys, administrative staff and co-team members.
• Familiarity with court and government structures including Federal and State and the ability to determine court and legislative structure in unfamiliar jurisdictions.
• Special knowledge of a particular practice area is a plus, with ability to quickly learn resources applicable to a broad array of practice areas, and seek assistance as needed.
• Strong expertise in Lexis, Westlaw, VitalLaw, Bloomberg Law, Intelligize, Courtlink, and other Court watch services, patent resources, and general information databases and/or ability to be trained in their use.
• Strong computer skills and ability to learn new technical systems.
• Must be able to prepare and present learning opportunities for attorneys.
• Ability to prioritize and answer a high volume of requests for information while performing other essential duties.
• Must be very service-oriented with excellent interpersonal skills, a high level of energy, be very flexible, able to take initiative, work independently as well as under supervision and as part of a team.
• Ability to manage others.
• Willingness to work more than 35 hours per week to perform the essential duties of the position.

Education/Certifications:

• Knowledge of Library systems as normally acquired through a Master’s Degree in Library (M.L.S. from an A.L.A. accredited school) or J.D. or combination of both, and a sufficient combination of 5+ years of law Library research and Technical Services experience.

Estimated salary range is $150,000 - $165,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.