OAMI Administrative Coordinator
Job Description
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relate to this position.
Job Summary
The Office of Academic Multicultural Initiatives (OAMI) is looking for a dynamic, Administrative Assistant to help support the unit's mission and programs. You will provide comprehensive administrative and project management support, demonstrating, discretion. Reporting directly to the unit Director, you will manage confidential information, coordinate daily office operations, and support mission-driven initiatives that promote student success, leadership development, and campus engagement.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Dental insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses.
Responsibilities*
- Provide comprehensive administrative support to OAMI's directors and staff.
- Oversee daily office operations, including initiating tasks, maintaining supply inventory, and troubleshooting issues as they arise.
- Hire, trains, and oversee Welcome Desk student staff, including the preparation of weekly schedules and assignments.
- Manage the OAMI general office email account, assessing and responding to inquiries promptly.
- Provide high-level administrative and event coordination support for OAMI programs, including student success efforts, leadership development programs, cultural celebrations, and community engagement activities.
- Prepare, and reconcile travel, expense, and P-card transactions to ensure accuracy and compliance with university policies.
- Work with the Access and Opportunity business office, assisting with HR processes and needs for permanent and temporary employees, including hiring and training needs for OAM and its sponsored programs.
- Manage invoices, supplier/vendor payments, purchase orders, and expense reimbursements to ensure accurate processing.
Required Qualifications*
- Associate's degree preferred (Business or Office Administration), but not required; minimum of four years of work experience in a private business or university environment.
- Proficient in computer software, including Microsoft applications, and have a knowledge of University procedures.
- Organize complex workloads, adapt to evolving priorities.
- Maintain attendance, punctuality, and reliability which are elements of the role.
Modes of Work
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relate to this position.
Job Summary
The Office of Academic Multicultural Initiatives (OAMI) is looking for a dynamic, Administrative Assistant to help support the unit's mission and programs. You will provide comprehensive administrative and project management support, demonstrating, discretion. Reporting directly to the unit Director, you will manage confidential information, coordinate daily office operations, and support mission-driven initiatives that promote student success, leadership development, and campus engagement.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Dental insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses.
Responsibilities*
- Provide comprehensive administrative support to OAMI's directors and staff.
- Oversee daily office operations, including initiating tasks, maintaining supply inventory, and troubleshooting issues as they arise.
- Hire, trains, and oversee Welcome Desk student staff, including the preparation of weekly schedules and assignments.
- Manage the OAMI general office email account, assessing and responding to inquiries promptly.
- Provide high-level administrative and event coordination support for OAMI programs, including student success efforts, leadership development programs, cultural celebrations, and community engagement activities.
- Prepare, and reconcile travel, expense, and P-card transactions to ensure accuracy and compliance with university policies.
- Work with the Access and Opportunity business office, assisting with HR processes and needs for permanent and temporary employees, including hiring and training needs for OAM and its sponsored programs.
- Manage invoices, supplier/vendor payments, purchase orders, and expense reimbursements to ensure accurate processing.
Required Qualifications*
- Associate's degree preferred (Business or Office Administration), but not required; minimum of four years of work experience in a private business or university environment.
- Proficient in computer software, including Microsoft applications, and have a knowledge of University procedures.
- Organize complex workloads, adapt to evolving priorities.
- Maintain attendance, punctuality, and reliability which are elements of the role.
Modes of Work
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
About University of Michigan
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care — that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.
Workplace Culture
The University of Michigan is committed to establishing, supporting and maintaining a culture where all members of the U-M community feel safe and supported.
Our Values
- Values guide our choices and actions. From how we hire and promote, make decisions, educate, conduct research, provide care, and treat one another. We strive to ensure the following values reflect who we are and what we stand for.
- Integrity - We act with honesty and take responsibility for our actions.
- Respect - We act in a way that acknowledges the humanity and contributions of each individual.
- Inclusion- We create an environment where all can participate, are invited to contribute, and have a sense of belonging.
- Equity - We create conditions that provide everyone an opportunity to thrive.
- Diversity - We welcome, acknowledge and appreciate our similarities and differences.
- Innovation - We promote creativity and curiosity to tackle challenges and inspire new ideas.
More about Working at U-M
- Our commitment to campus culture
- Our commitment to faculty and staff well-being
- Our commitment to employee engagement
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