GRADE LEVEL: Non-Exempt 5-6

JOB SUMMARY

The Administrative Assistant will provide direct administrative support to the Fleet Central Design Organization leaders and Central Design organization as required and will report to the SNC Fleet Central Design Engineering Director. This position will act as a point of contact for internal and external customers of the organization. Strong communication and interpersonal skills, along with the ability to build relationships with managers and employees at all levels are key components to success in this role. In addition, this position will work with the Executive Assistant for Engineering and other Administrative Assistants to support the organization. The Administrative Assistant will have access to highly sensitive and confidential documents; therefore, integrity and trustworthiness are key essential characteristics of any potential candidate.

JOB REQUIREMENTS

Education

• High school diploma is required
• Bachelor’s degree preferred
• Secretarial/administrative certification desired but not required

Experience

• Experience supporting management is strongly preferred
• Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required

Knowledge and Skills

• Strong communication and interpersonal skills are required
• A working understanding of Southern Nuclear daily systems is preferred
• Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)
• Experience with Enterprise Solutions, including time keeping via Oracle preferred
• Strong time management, judgment, prioritization and discretionary abilities
• Strong attention to detail in task assignments
• Ability to handle multiple tasks and requests from other departments
• Ability to work in a team environment with diverse disciplines and backgrounds
• Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service
• Self-motivated in job responsibilities and personal development
• Proactive and able to figure things out and act with a sense of urgency
• Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity and Superior Performance

KEY JOB RESPONSIBILITIES

• Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support
• Prepare and update correspondence including letters, memorandums, reports and presentations
• Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs
• Order office supplies and arrange for catering and event logistics as needed
• Assign document numbers and process documents into Documentum, including SUNSI documents
• Provide timekeeping for leadership and support the department with timekeeping coordination
• Onboarding of contingent workers and monthly verification of IDs
• Process accounts payable invoices, check requests, and purchase requisitions as required
• Support proctoring exams for Engineering organization
• Prepare and review expense statements for leadership
• Create, maintain, and update files, charts, and email distribution lists for the organization
• Formulate travel arrangements for leadership and staff
• Maintain confidentiality, integrity, and a high level of professionalism at all times
• Support team projects and participate in special projects as needed
• Proactively assist other administrative assistants as needed, coordinate coverage and provide backup
• Able to work efficiently with minimum supervision
• Other duties as assigned