Title

Administrative Assistant I, Office of the Provost

Department Summary

The Division of Academic Affairs builds, sustains, and continually enhances an environment of teaching, learning, and scholarship that meets and readily adapts to the changing needs of students, faculty, librarians, and staff; promotes the generation and sharing of new knowledge and innovative approaches; and actively cultivates professional advancement, public responsibility, and personal well-being.

The Office of the Provost works with divisional and campus constituencies to advance the core values of academic excellence, opportunity, and innovation. Among other key responsibilities, the Office coordinates the planning of new degree programs, the hiring and evaluation of faculty, and ensures an effective teaching and learning environment.

BSU's degree programs are offered through six colleges: the Ricciardi College of Business, the College of Education and Health Sciences, the College of Humanities and Social Sciences, the Bartlett College of Science and Mathematics, the College of Continuing Studies, and the College of Graduate Studies. Student support services are offered through several offices within the Division of Academic Affairs: the University's Library Services, Academic Achievement Center, and the Registrar. Faculty support services are available through the Center for the Advancement of Research and Scholarship, the Office of Grants and Sponsored Projects, the Office of Teaching and Learning, the Office of Institutional Research, and the Office of Assessment.

The Minnock Institute for Global Engagement (MIGE) provides opportunities to the BSU community for academic programs, travel, research, and community service. The Center for Transformative Learning is a hub for connecting and enhancing BSU's high-impact practices (HIPs), including community engagement, internships, global learning, undergraduate research, and the Honors Program.

Position Summary

The Administrative Assistant I position serves as the initial contact for both internal and external communications. This position is responsible for providing administrative support, including event planning, for the Office of the Provost and its senior members. Additionally, support for the Center for Transformative Learning may be required as determined by the Assistant Provost for Transformative Learning.

The selected individual for this position will demonstrate excellent communication and organizational skills, experience managing multiple calendars, a keen attention to detail, and will provide a positive, professional, knowledgeable, and accessible image of the department.

Supervision Received: Staff Assistant to Provost and Vice President for Academic Affairs

AFSCME Classified
Administrative Assistant I (full-time, 12-month AFSCME position)
Tour of Duty: Monday - Friday, 9:00 AM - 5:00 PM (Subject to Change) (Sat. and Sun as days off)

This position is located on BSU's campus, Bridgewater, MA. This position may be eligible for a hybrid work schedule in accordance with BSU remote work policy, up to a maximum of 2 days per week.

We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

Essential Duties

• Addressing divisional inquiries by providing information or appropriate direction.
• Scheduling appointments, maintaining calendars, and assisting with travel arrangements (planning, reimbursement, etc.).
• Preparing correspondence and maintaining office records.
• Assisting with projects as a team member in the Office of the Provost.
• Maintaining the office supply closet and divisional bulletin board, as well as the appearance of the office's reception area.
• Assisting Center for Transformational Learning staff with logistics for events (e.g., room reservations, catering orders).
• Providing administrative support to the Faculty Development Leadership Group (FDLG). Duties include, but are not limited to, maintaining internal websites, scheduling room reservations, coordinating inventory for event material, ordering food, scheduling meetings, etc.
• Other duties as assigned.

Applicants must be able to demonstrate employment eligibility in accordance with the Immigration Reform and Control Act of 1986.

Required Qualifications

• Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:
  • An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
  • An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to follow written and oral instructions; good written/oral communication skills.
• Knowledge of general office procedures.
• Ability to exercise sound judgment.
• Ability to work independently.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to exercise discretion in handling confidential information.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others; ability to work effectively in a team environment as well as independently.
• Performs other duties as assigned.

State Job Specifications are available in the Human Resources Office or on the Office of Human Resources website, www.bridgew.edu/hr.

Preferred Qualifications

* Working knowledge of the Banner System for acquisition of Student Records.
* Ability to adapt to new technology and address existing and future process needs.
* Experience working in a higher education environment.

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Position Type

AFSCME Classified

Salary Range

$2,028.38 bi-weekly (Grade 15 Step 1)

Posting Number

S01205P

Open Date

04/03/2025

Close Date

04/13/2025

Open Until Filled

No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

a minimum of one (1) employment history entry.

a minimum of three (3) professional reference entries.PDN-9e9785ce-ee96-487f-8c81-63d24323c626