Administrative Assistant (Northfield, IL)
Job Description
Job Summary
Under direct supervision, the Administrative Assistant provides administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.Job Description
MAIN RESPONSIBILITIES:
Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.
Perform assigned administrative activities in support of individual and team objectives.
Schedule meetings and make travel arrangements as requested.
Exercise discretion and independent judgment in analyzing information requests and determining trends.
Organize, maintain and distribute files, reports and mail.
Write/transcribe Standard Operating Procedures (SOPs) and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
Distribute weekly and monthly reports. Track and trend information as directed.
Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.)
Ensure food/beverages and other logistics for meetings have been arranged.
MINIMUM REQUIREMENTS:
Education
High school diploma or equivalent.
Knowledge/Skills/Abilities
At least two years of previous experience in similar role or customer service.
Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Intermediate skill level in Project, and Adobe Writer.
Type 40+ wpm.
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position:
$23.25 - $32.50 HourlyThe actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Job Summary
Under direct supervision, the Administrative Assistant provides administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.Job Description
MAIN RESPONSIBILITIES:
Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.
Perform assigned administrative activities in support of individual and team objectives.
Schedule meetings and make travel arrangements as requested.
Exercise discretion and independent judgment in analyzing information requests and determining trends.
Organize, maintain and distribute files, reports and mail.
Write/transcribe Standard Operating Procedures (SOPs) and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
Distribute weekly and monthly reports. Track and trend information as directed.
Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.)
Ensure food/beverages and other logistics for meetings have been arranged.
MINIMUM REQUIREMENTS:
Education
High school diploma or equivalent.
Knowledge/Skills/Abilities
At least two years of previous experience in similar role or customer service.
Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Intermediate skill level in Project, and Adobe Writer.
Type 40+ wpm.
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position:
$23.25 - $32.50 HourlyThe actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
About Medline Industries
Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its unique offering of world-class products, supply chain resilience and clinical practice expertise, Medline delivers improved clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs 43,000 people worldwide and operates in over 100 countries and territories.
It has always been Medline's intention and purpose to create a great place to work for everyone. We believe tapping into the richness of our employees' diversity allows us to find innovative solutions for our customers, who themselves represent a diverse group both in the U.S. and around the world. The Belonging and Engagement team at Medline is dedicated to fostering an inclusive and supportive workplace culture. We focus on creating opportunities for employees to feel seen, supported, and connected through initiatives like Employee Resource Groups (ERGs), cultural awareness events, new hire engagement, and leadership training.
Every hour of every day, healthcare professionals rely on Medline to help them do their job. Our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time. If you're a self-starter, eager to grow your career within a high-performing environment, this is the place for you. Together, we make healthcare run better.
For more on all things Belonging at Medline Industries, check out our home page here.
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