Administrative Assistant Senior Healthcare
Job Description
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
The Administrative Assistant position will provide high quality administrative support to Clinical Nursing Director, Nurse Supervisor, within Internal Medicine.
Responsibilities*
- Coordination of meetings.
- Managing calendars.
- Typing required documents.
- Budgetary reconciliation including processing journal entries.
- Supply ordering using purchase orders/shortcodes.
- Planning and processing travel/conference registration.
- Processing tuition reimbursements.
- Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.
- Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
- Maintain Static Groups, and B1 Finance/DataMart groups.
- Posting, monitoring and hiring new employees through eRecruit.
- Train employees in new or revised work methods and procedures and orient new employees.
- Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
- Entering and reconciling payroll, personnel related work for nursing and assistive personnel.
- Project work, workgroups and maintaining personnel/staffing reports.
- Maintain employee records in accordance with HR and UMHS policies.
Required Qualifications*
- High school diploma or equivalent.
- More than 4 years of experience performing responsible office duties.
- Excellent verbal/written communication skills.
- Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
- Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
- Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.
Desired Qualifications*
- Two to three years experience with OneStaff.
- Microsoft Windows and Excel.
- Proficiency with MPathways.
- Knowledge of eRecruit.
- Knowledge of UMHS/UMPNC/MNA contract.
- Knowledge of AFSCME Local 1583 contract.
- Knowledge of UMHS policies and procedures.
- Associate or higher degree in business, human resources or related field.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 26,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Work Schedule
Monday - Friday, 40 hours per week.
Day shift
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
The Administrative Assistant position will provide high quality administrative support to Clinical Nursing Director, Nurse Supervisor, within Internal Medicine.
Responsibilities*
- Coordination of meetings.
- Managing calendars.
- Typing required documents.
- Budgetary reconciliation including processing journal entries.
- Supply ordering using purchase orders/shortcodes.
- Planning and processing travel/conference registration.
- Processing tuition reimbursements.
- Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.
- Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
- Maintain Static Groups, and B1 Finance/DataMart groups.
- Posting, monitoring and hiring new employees through eRecruit.
- Train employees in new or revised work methods and procedures and orient new employees.
- Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
- Entering and reconciling payroll, personnel related work for nursing and assistive personnel.
- Project work, workgroups and maintaining personnel/staffing reports.
- Maintain employee records in accordance with HR and UMHS policies.
Required Qualifications*
- High school diploma or equivalent.
- More than 4 years of experience performing responsible office duties.
- Excellent verbal/written communication skills.
- Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
- Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
- Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.
Desired Qualifications*
- Two to three years experience with OneStaff.
- Microsoft Windows and Excel.
- Proficiency with MPathways.
- Knowledge of eRecruit.
- Knowledge of UMHS/UMPNC/MNA contract.
- Knowledge of AFSCME Local 1583 contract.
- Knowledge of UMHS policies and procedures.
- Associate or higher degree in business, human resources or related field.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 26,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Work Schedule
Monday - Friday, 40 hours per week.
Day shift
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
About University of Michigan
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care — that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.
Workplace Culture
The University of Michigan is committed to establishing, supporting and maintaining a culture where all members of the U-M community feel safe and supported.
Our Values
- Values guide our choices and actions. From how we hire and promote, make decisions, educate, conduct research, provide care, and treat one another. We strive to ensure the following values reflect who we are and what we stand for.
- Integrity - We act with honesty and take responsibility for our actions.
- Respect - We act in a way that acknowledges the humanity and contributions of each individual.
- Inclusion- We create an environment where all can participate, are invited to contribute, and have a sense of belonging.
- Equity - We create conditions that provide everyone an opportunity to thrive.
- Diversity - We welcome, acknowledge and appreciate our similarities and differences.
- Innovation - We promote creativity and curiosity to tackle challenges and inspire new ideas.
More about Working at U-M
- Our commitment to campus culture
- Our commitment to faculty and staff well-being
- Our commitment to employee engagement
