Job#: 3015272

Job Description:

Contract Administrator - Consumer Products Licensing

Location: 100% remote - strongly prefer PST

Schedule: Monday-Friday, 40 hrs/wk, no OT

Target Start Date: January 2026

Tentative End Date: 6/30/2026 (potential to extend)

Benefits: accrue 3 weeks of PTO every 12 months on contract + standard Apex contractor benefits

Rate: $39 - $44/hr

Job Description:

We are seeking a highly organized and detail-oriented Contract Administrator to support our AAA Video Game Consumer Products business segment. The ideal candidate will play a critical role in managing, drafting, reviewing, and executing a variety of contracts related to product licensing, distribution, retail partnerships, and promotional initiatives. This role ensures contractual obligations are met while facilitating efficient operations and compliance within a fast-paced, consumer-focused environment.

Key projects:

• Prepare, review, and administer a wide range of agreements including licensing and promotional contracts.

• Collaborate with internal stakeholders including Legal, Finance, Marketing, and Product Development to ensure contracts align with business objectives and risk tolerance.

• Coordinate the contract lifecycle from initial request to final execution, ensuring accuracy, timely completion, and compliance with company policies.

• Track contract terms, key deliverables, renewal dates, and obligations; proactively follow up with internal and external parties to ensure adherence.

• Maintain a centralized repository of contracts, factory agreements, and related documents in accordance with record retention policies.

• Assist in the development and improvement of contract templates and standard language tailored to Consumer Products initiatives.

• Facilitate the review and execution process via e-signature platforms and ensure all documentation is properly archived.

Special projects as needed

Operating Rhythm:

20% meetings

80% heads down (emails, drafting of legal documents, reviewing legal documents, etc)

Candidate Requirements: 3+ years experience

• Strong understanding of legal terminology and contract structure, especially within consumer goods or licensing

• Proficiency with contract management software and e-signature tools (e.g. AdobeSign).

• Licensing contract experience.

• 3+ years of experience in contract administration, legal operations, or a similar role.

• Exceptional organizational skills with a keen attention to detail and deadlines.

• Excellent written and verbal communication skills.

• Ability to manage multiple contracts and projects simultaneously in a dynamic environment.

• Ability to build effective working relationships with cross-functional teams.

Preferred Qualifications:

• Experience in the Consumer Products, Licensing, Retail, or Entertainment industries.

• Familiarity with intellectual property rights and brand protection principles.

• Exposure to international contract terms and global licensing agreements is a plus.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.