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Job Description:

Procurement & Contract Specialist 3 – Contract Coordinator (Multiple Positions)
Oregon Department of Transportation

Support Services Division – Procurement Office

Salem

The role:

We’re hiring for two positions on our high-performing, collaborative procurement team. One role will lead alternative delivery procurements for federally funded highway projects and support traditional construction work. The other will lead procurements for IT, goods, and trade services. Both positions offer the opportunity to support complex, multi-modal transportation projects and are part of a modern hybrid work environment. Apply today!

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Coordinate all phases of contractor selection process, in accordance with applicable state and federal rules, regulations, and policies.

• Independently develop, negotiate, execute, and administer unique, complex, high-risk (i.e., highly visible, politically sensitive), legally binding contracts for public improvements, goods, trade services, non-engineering personal and professional services including IT, and construction projects using traditional and alternative methods of delivery.

• Develop strategies to minimize potential risks to the Agency. Work with multiple funded projects and multiple agencies such as Federal Highway Administration and local jurisdictions (e.g., cities, counties, tribal councils/ governments, other states’ agencies).

• Understand, recommend, and apply the appropriate method of solicitation, evaluating the risk associated with the contract, advertising format, insurance requirements, methods of compensation, and other matters concerning procurement.

• Prepare, issue, and monitor solicitations (i.e., Requests for Proposals, Requests for Qualifications, and Invitations to Bid), including addenda as required.

• Plan and coordinate pre-bid and pre-proposal conferences; interpret procurement regulations and answer questions about solicitation process.

• Serve as chair of, and/or assist, evaluation and negotiation committees in obtaining consensus on selection of contractors, in compliance with state and federal rules and regulations.

• Assess and determine the validity of offerors’ protests, contract terminations, and contract breach actions.

• Examine and evaluate solicitation responses and ensure successful completion of the contractor selection process (i.e., contract award/execution).

• Respond to inquiries and address concerns communicated by contractors to agency business partner.

• Follow up on issues brought forward by contractors. Facilitate and take actions necessary to resolve contracting matters involving contractors. Communicate with contractors as needed.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Five (5) years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree AND two (2) years of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to five (5) years of procurement and contract experience related to the position.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience in administering, developing, evaluating, and negotiating public contracts and agreements.

• Experience in researching, interpreting and applying statutes, rules and policies, and the Oregon Procurement Code.

• Experience communicating with a variety of audiences.

• Demonstrated ability to work independently in a remote work environment, utilizing well-developed organization and time management skills.

• Demonstrated leadership skills, resourcefulness, and initiative to find solutions and resolve issues.

• Excellent writing skills (spelling, grammar, punctuation, sentence structure, etc) including analytical and technical writing (the ability to research, analyze and synthesize data and information into concise, easily understood written documents).

• Experience leading traditional construction procurements.

• Experience leading construction procurements utilizing alternative methods of delivery.

• Experience leading procurements for Information Technology projects.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to BJ McCartney, Operations Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-586-6863 or email ODOTRecruitmentNH@odot.oregon.gov

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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