Job Description
The Gift Processing Coordinator plays a key role in the day-to-day operations of the Advancements Services department. Responsibilities include key tasks such as gift processing, receipting, pledge management, and serving as a liaison to the Finance Department. The temporary gift processing specialist will report to the Senior Director in all matters pertaining to services/operations.
WHAT YOU WILL DO
Performs daily activities of a fast paced and demanding data processing office, ensuring that data is entered accurately and in a timely fashion.
Processes donor gifts, receipts, pledge reminders and event registration. Manages the creation and maintenance of gift related records in the database.
Work closely with colleagues to ensure effective and streamlined processes across functions linking database analytics, finance and gift administration, and relationship management.
Works with Financial Services, to ensure that charitable donations tie to the financial statements; manage and prepare financial data and reports; and establish and maintain weekly, monthly and annual gift related reporting.
Manages multi-year and annual pledges. Coordinates with gift officers in matters pertaining to fundraising.
Familiar with IRS and Council for the Advancement and Support of Education (CASE) guidelines regarding gift and pledge acceptance and receipting; researches best practices and stays current on industry standards related to gift processing; and develop and implement changes as needed to stay in compliance.
Coordinates with the Senior Director of Advancement Services to perform weekly and monthly reconciliations with the budgeting department and provides assistance in setting annual and 5 year budgets.
Perform data entry projects as needed.
Assume additional responsibilities as required.
WHAT EDUCATION AND SKILLS YOU WILL NEED
Associates Degree or related work experience
At least 1-2 years of relevant experience.
Must have experience in relational databases and/or donor information systems.
Demonstrated ability to analyze and solve problems.
Proven ability to work with colleagues and customers in a collaborative and cooperative spirit.
Ability to work independently and as part of a team working on multiple projects simultaneously .
Ability to organize resources and establish priorities.
Ability to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies.
Must have the flexibility and willingness to assume new tasks and special projects.
Must have strong attention to detail.
Envisions and proposes new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
Anticipates and embraces change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
Must have strong technology skills including Microsoft Office (Word, Excel, Access, PowerPoint).
HOW AND WHERE YOU WILL WORK
This is a temporary position working from October 2025 through April 2026.
This position may be eligible for remote work at the manager’s discretion.
ADDITIONAL SKILLS YOU MAY HAVE
Experience with gift processing, non-profit accounting, or related field experience preferred.
Coordinator, Gift Processing
This is a non-exempt position with the following pay range: $25.63-$28.48. This position includes paid sick leave where required by law. Eligibility, accrual, and usage will follow applicable state and local regulations.
All questions or concerns about this posting should be directed to the Office of Human Resources at hr@babson.edu.
The Gift Processing Coordinator plays a key role in the day-to-day operations of the Advancements Services department. Responsibilities include key tasks such as gift processing, receipting, pledge management, and serving as a liaison to the Finance Department. The temporary gift processing specialist will report to the Senior Director in all matters pertaining to services/operations.
WHAT YOU WILL DO
Performs daily activities of a fast paced and demanding data processing office, ensuring that data is entered accurately and in a timely fashion.
Processes donor gifts, receipts, pledge reminders and event registration. Manages the creation and maintenance of gift related records in the database.
Work closely with colleagues to ensure effective and streamlined processes across functions linking database analytics, finance and gift administration, and relationship management.
Works with Financial Services, to ensure that charitable donations tie to the financial statements; manage and prepare financial data and reports; and establish and maintain weekly, monthly and annual gift related reporting.
Manages multi-year and annual pledges. Coordinates with gift officers in matters pertaining to fundraising.
Familiar with IRS and Council for the Advancement and Support of Education (CASE) guidelines regarding gift and pledge acceptance and receipting; researches best practices and stays current on industry standards related to gift processing; and develop and implement changes as needed to stay in compliance.
Coordinates with the Senior Director of Advancement Services to perform weekly and monthly reconciliations with the budgeting department and provides assistance in setting annual and 5 year budgets.
Perform data entry projects as needed.
Assume additional responsibilities as required.
WHAT EDUCATION AND SKILLS YOU WILL NEED
Associates Degree or related work experience
At least 1-2 years of relevant experience.
Must have experience in relational databases and/or donor information systems.
Demonstrated ability to analyze and solve problems.
Proven ability to work with colleagues and customers in a collaborative and cooperative spirit.
Ability to work independently and as part of a team working on multiple projects simultaneously .
Ability to organize resources and establish priorities.
Ability to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies.
Must have the flexibility and willingness to assume new tasks and special projects.
Must have strong attention to detail.
Envisions and proposes new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
Anticipates and embraces change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
Must have strong technology skills including Microsoft Office (Word, Excel, Access, PowerPoint).
HOW AND WHERE YOU WILL WORK
This is a temporary position working from October 2025 through April 2026.
This position may be eligible for remote work at the manager’s discretion.
ADDITIONAL SKILLS YOU MAY HAVE
Experience with gift processing, non-profit accounting, or related field experience preferred.
Coordinator, Gift Processing
This is a non-exempt position with the following pay range: $25.63-$28.48. This position includes paid sick leave where required by law. Eligibility, accrual, and usage will follow applicable state and local regulations.
All questions or concerns about this posting should be directed to the Office of Human Resources at hr@babson.edu.
About Babson College
Babson College is the global leader in entrepreneurship education, ranked for having the No. 1 undergraduate school and MBA for entrepreneurship 26 and 29 times in a row.
An independent, not-for-profit institution, Babson is accredited by the Association to Advance Collegiate Schools of Business (AACSB), the New England Association of Schools and Colleges (NEASC), and the European Quality Improvement System (EQUIS). Each academic year, more than 2,100 undergraduate and 900 graduate students attend Babson, representing more than 80 countries.
As creators and conveners of knowledge about entrepreneurship, Babson distinguishes itself with an Undergraduate School that provides a top-flight business education blending innovative, integrated and applied business and liberal arts programs with curricular and cocurricular learning experiences; the F.W. Olin Graduate School of Business, that grants highly ranked MBA and MS degrees; an Executive Education program for professionals looking to grow in today’s rapidly evolving business environment; a world-class faculty with real-world experience—87% of our full-time faculty hold a doctoral degree or its equivalent, and are accomplished entrepreneurs, executives, scholars, authors, researchers, poets, and artists; global research projects that are used as key benchmarking indicators by a number of distinguished regional, national and supranational authorities around the world; and Babson Global, which works with corporate, university, government, and foundation partners to advance entrepreneurship education and Entrepreneurial Thought and Action worldwide.
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