Job#: 3013709

Job Description:

About the Role

We are seeking a detail-oriented Temporary Development Associate to support our

Development team during a staffing transition. This role will focus on Salesforce data

entry, donor record maintenance, gift processing, and acknowledgment letter production.

The ideal candidate has hands-on experience with donor databases (Salesforce preferred),

strong administrative discipline, and the ability to quickly clear a 2-month backlog of

unentered gifts and stewardship tasks.

This is a great opportunity for someone who excels in development operations and wants

to make an immediate impact.

Key Responsibilities

• Salesforce & Donor Database Management

• Enter new gifts, pledges, donor activity, and contact updates into Salesforce.

• Clean and maintain donor records, including deduplication and data quality checks.

• Organize, review, and upload relevant donor documents and communications.

• Run basic reports and queries to support tracking of outstanding items.

Gift Processing & Acknowledgment Letters

• Generate and prepare acknowledgment letters/emails in a timely and accurate

manner.

• Review data to ensure donor names, gift amounts, designations, and tax language

are correct.

• Maintain consistent stewardship standards and ensure all gifts are thanked

promptly.

Backlog Reduction

• Work with the Director of Development to identify and prioritize outstanding data

tasks.

• Clear approximately two months of unentered gifts, acknowledgments, and

updates.

• Document processes and create simple checklists for future continuity.

General Development Support

• Assist with donor lists, email outreach lists, event data, and other duties as

assigned.

• Support the transition to a full-time Development Associate once hired.

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Qualifications

2–4+ years of experience in nonprofit development or development operations.

Hands-on experience with Salesforce.

Strong attention to detail and ability to maintain high data accuracy.

Excellent written communication skills, especially for donor-facing letters.

Ability to work independently, prioritize tasks, and meet timelines.

Comfortable handling confidential donor information.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.