Job#: 2080236

Job Description:

Remote

• Purpose of the Team – The purpose of this team is to perform a variety of complex administrative functions for all levels of management including external business partners.

• Key projects - The resource will be responsible for administration duties including calendaring, travel management, and expense management.

• Typical task breakdown and operating rhythm – The role will be made up of 80% calendaring and 20% other responsibilities including travel arrangements, expense reports, budget tracking, assisting with RoB calendaring and other administrative duties to support 3-4 LT members.

Summary:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

•Calendar Management

•Meeting Logistics

•Cross Functional Collaboration and communication

•Event Coordination and logistics

•Expenses and Budget Tracking

•Travel Management

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

• Expert ability to work independently and manage one’s time.

• Expert ability to keep information organized and confidential.

• Expert ability in event planning, budgeting, etc.

• Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.

• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.

• 10+ years experience required.

• Experience working with executives required.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.