Executive Assistant
Job Description
JOB SUMMARY:
This position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels of the organization are key components to success in this role. In addition, this position will work with administrative assistants within Southern Linc to provide guidance and assistance as needed. In the course of work, the Executive Assistant will be engaged in highly sensitive and confidential matters; therefore, integrity and trustworthiness are key essential characteristics this individual must possess.
JOB REQUIREMENTS:
Education:
- High school diploma required
- Associate or Bachelor’s Degree strongly preferred
- Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) desired
Experience:
- Experience supporting executive or senior management levels is strongly preferred.
Knowledge & Skills:
- Strong time management, judgment, prioritization, and discretion.
- Proven ability to build relationships and work effectively with management, peers, contractors, and stakeholders.
- Excellent communication and people skills.
- Familiarity with Southern Company Services (SCS) systems is preferred but not required.
- Proficiency in computer and software packages (Word, Excel, PowerPoint, Teams, Outlook).
- Capacity to manage multiple tasks and requests from various departments.
- Collaborator with a positive attitude and commitment to excellent customer service.
- Self-motivated with a proactive approach and a sense of urgency in job responsibilities and personal development.
- Outstanding problem-solving and critical thinking skills.
MAJOR JOB RESPONSIBILITIES:
- Manage phone coverage, calendar scheduling, travel arrangements, timekeeping, expense and invoice processing and other administrative support.
- Prepare and update correspondence, including letters, e-mails, and memorandums.
- Coordinate and schedule meetings, appointments, conference rooms, and audio/visual needs.
- Serve as a positive ambassador for the department and Southern Linc in interactions with internal and external stakeholders.
- Process invoices, order office supplies, and arrange catering and event logistics as needed.
- Prepare and review expense statements for the Vice President and department leadership.
- Create, maintain, and update organizational files.
- Formulate travel arrangements for the Vice President and department leadership.
- Maintain confidentiality, integrity, and a high level of professionalism at all times.
- Manage the reservation process for a small fleet of department vehicles.
- Serve as the Southern Linc Birmingham office manager and track the leased equipment inventory for the Southern Linc at the APC Corporate Headquarters facility.
- Participate in special projects as needed.
- Proactively assist other administrative assistants, coordinate coverage, and provide backup support, as necessary.
- Work independently with minimal supervision.
JOB SUMMARY:
This position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels of the organization are key components to success in this role. In addition, this position will work with administrative assistants within Southern Linc to provide guidance and assistance as needed. In the course of work, the Executive Assistant will be engaged in highly sensitive and confidential matters; therefore, integrity and trustworthiness are key essential characteristics this individual must possess.
JOB REQUIREMENTS:
Education:
- High school diploma required
- Associate or Bachelor’s Degree strongly preferred
- Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) desired
Experience:
- Experience supporting executive or senior management levels is strongly preferred.
Knowledge & Skills:
- Strong time management, judgment, prioritization, and discretion.
- Proven ability to build relationships and work effectively with management, peers, contractors, and stakeholders.
- Excellent communication and people skills.
- Familiarity with Southern Company Services (SCS) systems is preferred but not required.
- Proficiency in computer and software packages (Word, Excel, PowerPoint, Teams, Outlook).
- Capacity to manage multiple tasks and requests from various departments.
- Collaborator with a positive attitude and commitment to excellent customer service.
- Self-motivated with a proactive approach and a sense of urgency in job responsibilities and personal development.
- Outstanding problem-solving and critical thinking skills.
MAJOR JOB RESPONSIBILITIES:
- Manage phone coverage, calendar scheduling, travel arrangements, timekeeping, expense and invoice processing and other administrative support.
- Prepare and update correspondence, including letters, e-mails, and memorandums.
- Coordinate and schedule meetings, appointments, conference rooms, and audio/visual needs.
- Serve as a positive ambassador for the department and Southern Linc in interactions with internal and external stakeholders.
- Process invoices, order office supplies, and arrange catering and event logistics as needed.
- Prepare and review expense statements for the Vice President and department leadership.
- Create, maintain, and update organizational files.
- Formulate travel arrangements for the Vice President and department leadership.
- Maintain confidentiality, integrity, and a high level of professionalism at all times.
- Manage the reservation process for a small fleet of department vehicles.
- Serve as the Southern Linc Birmingham office manager and track the leased equipment inventory for the Southern Linc at the APC Corporate Headquarters facility.
- Participate in special projects as needed.
- Proactively assist other administrative assistants, coordinate coverage, and provide backup support, as necessary.
- Work independently with minimal supervision.
About Southern Company
Southern Company is one of the largest energy providers in the United States. Based in Atlanta, Southern Company owns electric utilities in four states, natural gas distribution utilities in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications.
The men and women who work at Southern Company understand that we don’t simply provide a product or service. Clean, safe, reliable and affordable energy is essential to our way of life. More than 100 years ago, our company played a major role in the growth and prosperity of the South – and we continue to play a role today through our support of economic development and our philanthropic efforts. We believe the communities we serve should be better off because we’re there.
Our principal business is to make, move and sell energy. Those are the “whats” of our business. But it’s the “hows” that make us different. The actions of our employees are what truly define us and have earned us a high level of trust among our customers, shareholders and regulators.
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