Facility Operations Coordinator The Facility Operations Coordinator will assist in planning, organizing, and execution of facility operations initiatives and other assigned projects. This role will fulfill various administrative functions for the Operations team.
Principal Duties and Responsibilities

Assists the Facility Director and leadership team with functions related to Facility Operations.
Coordinates activities related to the Facilities Operational Roadmap - infrastructure roadmap, asset management, maintenance programs/technology, operational standards, and operational process/documentation
Attends planning, development, finance meetings and other events involving operations.
Collaborates with other departments and staff as necessary in support of Operations Team.
Acts as liaison with contractors, vendors, and consultants on behalf of the company in facilities planning, construction, exhibits and renovation projects.
Assists Construction staff in resolving inquiries, concerns and issues with contractors, vendors, and consultants.
Manage operations-related paperwork by ensuring all necessary materials are current, properly filed and stored
Ensures concerns with operations are resolved quickly.
Support the Operations team with various administrative tasks, process vendor payments and liaison with other Departments.
Maintains inventory of supplies; reorders as needed.
Create, update and report on budget and account status, vendor payments, etc.
Track and analyze expenses and statistics using Microsoft Excel.
Research and follow-up projects as requested.
Helps maintain/coordinate calendars and schedule appointments for Operations using Microsoft Outlook.
Performs other related duties as assigned.

Qualifications
Education and Experience

Associate degree in related field required.
At least five (5) years of related experience required.

Knowledge, Skills, and Abilities

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Basic understanding of office management and institutional management practices and procedures.
Proficient with Microsoft Office Suite or related software
Ability to perform well in a fast-paced environment.
Excellent time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks and to delegate them when appropriate.

Preferred

Experience in the construction industry.
Experience managing projects.

Working Conditions

The regular work schedule requires flexibility, which could include weekend and evening responsibilities. Work is performed both in an office environment and outdoors with exposure to seasonal weather conditions. The position will require travel to other locations.

Physical Requirements

This position requires physical dexterity, sitting, standing, walking, bending, and stooping, the ability to lift and move up to 40 pounds and the use of standard office equipment and the computer.
The individual must have the ability to perform the essential functions of the job satisfactorily with or without accommodations. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the role.

Just as we value and celebrate biodiversity, the DZS celebrates the diversity of our human community. We are committed to ensuring that our programs and facilities are fully accessible to create a welcoming and inclusive workplace for all.