Job Description
ESSENTIAL TASKS:
- Answers the main telephone line and directs incoming calls to the appropriate personnel; takes and relays messages as necessary.
- Greets and assists clients and visitors; provides routine information or directs them to the appropriate department or staff member.
- Performs routine office tasks such as data entry, filing, typing letters, forms, and correspondence, photocopying, and faxing.
- Schedules client interviews, appointments, or inspections as needed.
- Sorts and files office materials; verifies the accuracy and completeness of records and documents.
- Maintains and updates departmental records, logs, and databases in accordance with established procedures.
- Processes incoming and outgoing mail; prepares service requests and documents for distribution.
- Assists with ordering, receiving, and maintaining inventory of office supplies.
- Supports special projects and performs other administrative duties as assigned by the supervisor.
WHAT YOU BRING
- Proven experience in clerical or administrative support roles, preferably within a public service or office environment.
- Strong communication skills, both verbal and written, with a friendly and professional demeanor.
- Exceptional organizational abilities and attention to detail.
- Ability to manage multiple tasks efficiently and prioritize workload effectively.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
- Comfort working in a fast-paced, open office setting with frequent interaction with the public and team members.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.
- Positive attitude, reliability, and a strong work ethic.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
ESSENTIAL TASKS:
- Answers the main telephone line and directs incoming calls to the appropriate personnel; takes and relays messages as necessary.
- Greets and assists clients and visitors; provides routine information or directs them to the appropriate department or staff member.
- Performs routine office tasks such as data entry, filing, typing letters, forms, and correspondence, photocopying, and faxing.
- Schedules client interviews, appointments, or inspections as needed.
- Sorts and files office materials; verifies the accuracy and completeness of records and documents.
- Maintains and updates departmental records, logs, and databases in accordance with established procedures.
- Processes incoming and outgoing mail; prepares service requests and documents for distribution.
- Assists with ordering, receiving, and maintaining inventory of office supplies.
- Supports special projects and performs other administrative duties as assigned by the supervisor.
WHAT YOU BRING
- Proven experience in clerical or administrative support roles, preferably within a public service or office environment.
- Strong communication skills, both verbal and written, with a friendly and professional demeanor.
- Exceptional organizational abilities and attention to detail.
- Ability to manage multiple tasks efficiently and prioritize workload effectively.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
- Comfort working in a fast-paced, open office setting with frequent interaction with the public and team members.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.
- Positive attitude, reliability, and a strong work ethic.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
About City of Chesapeake
Chesapeake, Virginia is a vibrant community that enjoys the best of two worlds, one of urban variety, culture, and excitement, and another of rural landscapes and relaxed living.
Located 20 minutes from the oceanfront, 15 minutes from downtown Norfolk, and 45 minutes from Colonial Williamsburg and the Outer Banks of North Carolina, Chesapeake is the perfect place in which to live, work, and raise a family.
Home to beautiful parks, lakes, and rivers, Chesapeake has more miles of deepwater canals (part of the Intracoastal Waterway) than any other city in the country!
The City of Chesapeake was formed through the merger of the City of South Norfolk and Norfolk County in 1963. It’s a community of communities, with each having its own distinctive history.
Over the last decade, many national and international companies have taken advantage of the City’s ports, atmosphere, and highly qualified labor market by relocating to Chesapeake.
Chesapeake’s neighborhoods offer a variety of comfortable housing alternatives, from apartments and town homes, to single-family residences and executive homes. The City is consistently ranked by the FBI as one of the safest U.S. cities (with populations over 150,000), which lends to the safe, community atmosphere that residents enjoy.
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