It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Who will you be working with?

Wabtec’s Hillwood Office consists of 65+ employees mainly from our Field Services and Digital Intelligence groups, supporting global operations for a variety of customers. On a regular basis, however, the offices are visited by C-Suite executives, employees from around the globe, and prospective and current customers.

Please note that this location is separate from our large locomotive and mining manufacturing facilities located near the Texas Motor Speedway. The offices where this position is located are in the Alliance Town Center area right behind the new HEB (9800 Hillwood Parkway).

How will you make a difference?

Yours will be the first face employees see each morning when they arrive to the office, and you will help set the first impression visitors and customers will have when visiting our offices. Through your friendly demeanor and problem-solving attitude, you will help make our employees’ days brighter by keeping daily office operations running smoothly – all while helping foster a sense of community amongst employees through the variety of social events held regularly. Because you are naturally warm and welcoming, employees will happily come to you with whatever office related issues they might be needing assistance with.

By doing so, you’ll be helping our larger 27,000+ employee population continue in their mission of, “Revolutionizing the way the world moves for future generations.”

What do we want to know about you?

• Ideally at least 5+ years of experience in a receptionist and/or office management related role within a large (preferably publicly traded) organization, or other relevant experience.
• A friendly, helpful, and professional demeanor with a drive to find solutions to problems
• Experience interacting with C-Suite executives
• Vendor management and experience, to include reviewing and submitting invoices
• Acute attention to detail and high level of organizational ability
• The ability to prioritize tasks and coordinate several projects simultaneously
• The ability to maintain reliable and predictable attendance
• A high level of dependability, a great attitude, and an ability to work well with a team towards achieving a common goal
• Bachelor's degree from an accredited university is preferred. A high school diploma or equivalent level of education or equivalent level of professional experience is required.
• Ability and willingness to be physically present and work onsite in the Fort Worth, TX office five days a week, from either 7a to 4p or 8a to 5p.

What will your typical day look like?

Your daily duties will be split between general office management and focused management of our front desk operations.

Office Management

• Be physically present each day to help manage daily operations (Monday – Friday, 7a – 4p or 8a – 5p)
• Manage daily office operations for 65+ personnel office located in the heart of Alliance Town Center area.
• Serve as the office’s main point of contact with building ownership and property management office
• Manage office supplies and food and beverage inventory through office manager and/or vendor restocking areas regularly and when needed
• Liaison with property management office to ensure continuity of janitorial, maintenance service providers, and other related vendors including submittal and tracking of work orders
• Assist in the project management of any construction or reconfiguration taking place within the office
• Process lease payments and other office related expenses
• Serve as Emergency Floor Warden for Hillwood Properties emergency preparedness protocols
• Ensure cleanliness, safety and hygiene standards of the reception area, conference rooms, break areas and kitchen and work with janitorial vendor when issues arise
• Managing use of the shared conference rooms
• Manage badge access system for Hillwood Office
• Manage the office seating assignments and allocation of dedicated desk space across the various employee groups that collectively make up the office population
• Coordinate with IT to ensure new hires or newly assigned personnel have all necessary equipment prior to day one
• Ordering / Setting up catering for client/VIP visits
• Organize and coordinate office celebrations and special events, including holiday decorations
• Manage the local storeroom
• All other duties, projects, tasks, and assignments as required

Front Desk Management

• Accepting/signing for Fed Ex/UPS deliveries
• Greet visitors and maintain the office visitors’ log
• Handle a range of queries including facility and equipment issues via phone, email, and in-person
• Receive, sort, distribute, and dispatch daily mail and deliveries
• Handle transcription, printing, photocopying, and faxing as needed
• Assist with coordinating internal and external events
• Manage inventory/maintenance of office equipment and furniture
• Support I.T. and security technicians as required
• All other duties, projects, tasks, and assignments as required

What about the physical demands of the job?

• Hearing
• Seeing
• Speaking and understanding English
• Operating a computer and telephone
• Moving throughout the office, with occasional lifting
• Reaching objects located above eye level
• You may also be asked to perform other duties outside of your function or trade, for which adequate training will be provided if necessary.

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! http://www.WabtecCorp.com

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.