Office Specialist- Mental Health/Substance Use Case Management Units
Office Specialist- Mental Health/Substance Use Case Management Units
Job Description
As our Office Specialist, you'll be the engine that keeps our programs running smoothly. From coordinating schedules and supporting staff, to managing records and organizing key events-you'll play a critical role in ensuring our teams can focus on what matters most: serving individuals in our community.
What You'll Do:
- Keep daily operations running efficiently with strong administrative support
- Maintain accurate electronic records and manage multiple priorities with ease
- Coordinate meetings, trainings, interviews, and special events
- Support onboarding to create a welcoming experience for new hires
- Facilitate clear communication across teams, including scheduling and updates
- Manage purchasing, inventory, and basic financial processes
- Help oversee office resources, transportation coordination, and program supports (including food pantry efforts)
- Deliver professional, responsive customer service to staff and community partners
What We're Looking For:
- Highly organized and detail-oriented
- Able to juggle multiple tasks in a fast-paced environment
- Strong communicator with a team-first mindset
- Comfortable handling confidential information with professionalism
Why This Role Matters:
Behind every successful program is someone making sure everything runs seamlessly. In this role, your work directly supports individuals on their journey to stability, recovery, and wellness.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
As our Office Specialist, you'll be the engine that keeps our programs running smoothly. From coordinating schedules and supporting staff, to managing records and organizing key events-you'll play a critical role in ensuring our teams can focus on what matters most: serving individuals in our community.
What You'll Do:
- Keep daily operations running efficiently with strong administrative support
- Maintain accurate electronic records and manage multiple priorities with ease
- Coordinate meetings, trainings, interviews, and special events
- Support onboarding to create a welcoming experience for new hires
- Facilitate clear communication across teams, including scheduling and updates
- Manage purchasing, inventory, and basic financial processes
- Help oversee office resources, transportation coordination, and program supports (including food pantry efforts)
- Deliver professional, responsive customer service to staff and community partners
What We're Looking For:
- Highly organized and detail-oriented
- Able to juggle multiple tasks in a fast-paced environment
- Strong communicator with a team-first mindset
- Comfortable handling confidential information with professionalism
Why This Role Matters:
Behind every successful program is someone making sure everything runs seamlessly. In this role, your work directly supports individuals on their journey to stability, recovery, and wellness.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
About City of Chesapeake
Chesapeake, Virginia is a vibrant community that enjoys the best of two worlds, one of urban variety, culture, and excitement, and another of rural landscapes and relaxed living.
Located 20 minutes from the oceanfront, 15 minutes from downtown Norfolk, and 45 minutes from Colonial Williamsburg and the Outer Banks of North Carolina, Chesapeake is the perfect place in which to live, work, and raise a family.
Home to beautiful parks, lakes, and rivers, Chesapeake has more miles of deepwater canals (part of the Intracoastal Waterway) than any other city in the country!
The City of Chesapeake was formed through the merger of the City of South Norfolk and Norfolk County in 1963. It’s a community of communities, with each having its own distinctive history.
Over the last decade, many national and international companies have taken advantage of the City’s ports, atmosphere, and highly qualified labor market by relocating to Chesapeake.
Chesapeake’s neighborhoods offer a variety of comfortable housing alternatives, from apartments and town homes, to single-family residences and executive homes. The City is consistently ranked by the FBI as one of the safest U.S. cities (with populations over 150,000), which lends to the safe, community atmosphere that residents enjoy.
