• Order Parts: Act as purchasing agent for the Public Transportation Department by procuring necessary parts, equipment, fuel, and fluids for Fleet Maintenance. Research vendors and order parts. These include engines, transmissions, wheelchair lift components, A/C systems, bus and vehicle systems and electrical components. Adhere to purchasing requirements by receiving a minimum of three quotes for purchases by selecting the lowest or best-cost vendor. Evaluate supplier quotes, references, and services to determine most desirable suppliers. Document all purchases and maintain required records for annual audits. Determine whether all purchases are fair and reasonable prior to purchase award. Deliver invoices for payment, monitor invoice statements for payment to ensure all accounts remain in good standing, and track the delivery of orders to ensure receipt of parts. Create PO for ordered part and track PO for accurate delivery. Enter parts into PO system in maintenance software. Code bills/invoices when parts arrive. Secure parts that are needed immediately to lessen vehicle downtime. Work with vendors to have parts and supplies delivered in a timely manner. Comply with City purchasing regulations. Receive deliveries; verify invoices for price, quantity, and condition of ordered items; monitor backordered supplies, damaged parts, and parts on warranty for like-item replacement. Record deliveries into the maintenance software inventory control system.

• Maintain Parts Inventory: Receive all part deliveries and other orders. Barcode all required items and place in appropriate storage location. Ensure all parts have been properly charged out to maintenance work orders. Inventory parts on a monthly basis to ensure electronic records are accurate. Manage inventory parts exchange which includes returns for defective parts, warranty parts, and core returns. Run reports to determine parts deficiencies and order as necessary. Provide necessary monthly inventory reports to the City’s Office of Management and Budget (OMB) Department. Ensure Federal Transit Administration (FTA) inventory requirements are met.

• Maintain Fuel Inventory: Verify daily fuel data into maintenance software system. Verify data entered by employees at fuel pumps, create end of month reports for OMB and Fleet Manager. Track fuel use for errors for high/low usage. Order and track fuel. Process and ship oil samples for analysis; prepare information sheet to accompany each sample. Analyze the fuel reports for improper entry/dispensing or theft of fuel.

• Provide Clerical Support: Create and verify work orders for technicians as needed. Order parts and communicate with technicians on work to be done on work order. Answerphones and provide gate opening support. Copy/fax for technicians when needed. Complete warranty work orders in maintenance software system and maintain tracking throughout warranty returns. Verify all by opening repair work orders; perform computer data entry of installed parts, labor hours spent, mileage, and other information to close out work orders in the computer control system. Post vehicle maintenance schedule. Prepare and maintain statistical report for monthly usage of fuel, mileage, oil, tire location, inventory, parts inventory balances, etc. Transport mechanics for pick-up or delivery of damaged or repaired vehicles.

• High school diploma or equivalent.

• Under and including one (1) year of experience in inventory control, accounting, automotive parts, computer, and receiving or related experience.

• Valid South Carolina Class D Driver's License.

• Standard automotive and heavy truck parts and accessories.

• Proper use of electronic parts manuals and supply catalogs.

• Methods for organizing and storing automotive and equipment parts.

• Inventory control methods and procedures.

• Safe materials and parts handling practices.

• Invoicing and account payables.

• Maintain sufficient inventory levels at all times.

• Forecast and identify future supply needs.

• Update and ensure data integrity of inventory systems.

• Read papers, periodicals, journals, manuals, and policies.

• Make mathematical calculations and draw logical conclusions; work with fractions, percentages, ratios/proportions and measurements.

• Write reports, prepare business letters, summaries, meeting minutes, and compose emails in a clear and professional manner

• Use veeder root, calculator etc.

• Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

• Utilize specialized software and systems to include inventory control system and fleet maintenance software system.

Primary Work Location: Office environment and parts warehouse.

Protective Equipment Required: None.

Environmental/Health and Safety Factors:

Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Weekly exposure to noise and vibration. Seasonal exposure to extreme temperature, wetness and/or humidity, and respiratory hazards. Rare exposure to mechanical hazards, chemical hazards, electrical hazards, and fire hazards.

Physical Demands:

Continuously requires walking, reaching, handling/grasping, vision, and hearing. Frequently requires standing, lifting, carrying, sitting, pushing/pulling, bending, crouching and stooping, fine dexterity, and twisting. Occasionally requires balancing, climbing, kneeling and talking. Medium strength demands include exerting 20-50 pounds occasionally, exerting up to 10- 20 pounds frequently, or exerting up to 10 pounds constantly.

Mental Demands:

Frequently requires frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures, emergency situations, and noisy/distracting environment. Rarely requires irregular schedule/overtime.

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.