Patient Access Services Lead
Job Description
Under indirect supervision, performs variety of patient registration, telephone, reception, cashiering and clerical duties; implements, maintains and assumes responsibilities of patient registration, insurance verification, notification & authorizations, and scheduling- ensuring adequate staff is available for operations; trains, orients, and monitors assigned Patient Access Services Clerk personnel and/or new employees in all duties and functions; reviews, audits, and corrects for completeness, accuracy and adherence to applicable policies and procedures as well as provides to staff and supervisor; researches and resolves problems; prepares, organizes, and conducts presentations, meetings; coordinates, plans, and monitors distribution of workload; prepares and maintains work schedules and assignments; prepares and codes timecards for managers approval, as needed; reviews, analyzes, and validates reports and other information using decision-making skills; collaborates with Financial Counselors and other team members on issues requiring shared accountability and/or decision making.
Essential Responsibilities:
- Ensures that adequate staff is available for operations in all Patient Access Services (PAS) areas of responsibility.
- Responsible for overall admitting function of the facility/ clinic including but not limited to: registrations, insurance verification, etc.
- Prepares and maintains work schedules.
- Participates in training of personnel.
- Ensures registration data is complete and accurate.
- Participates in team meetings.
- Responsible for cash handling.
- Prepares various reports for financial teams, management and appropriate departments as needed.
- Prepares and codes timecards for each pay period for managers approval as needed.
- Performs other duties and accepts responsibility as assigned.
Basic Qualifications: Experience
- Minimum three (3) years financial counseling or admission and registration, and/or medical billing.
- High school diploma, GED, or equivalent.
- N/A
- Demonstrates knowledge, skills, and abilities necessary to provide culturally sensitive care and/or service.
- Demonstrated knowledge of and skill in customer service, interpersonal relations, oral communication, problem solving, quality management, results orientation, systems thinking, teamwork, written communication and leadership.
- Demonstrated knowledge of skill in leadership.
- Demonstrated knowledge of and skill in word processing and spreadsheet applications.
- Demonstrated ability to communicate well with co-workers, customers, outside vendors in person and on the telephone.
- Ability to read, write, speak and understand English.
- Ability to train others: giving and receiving instructions.
- Mathematic ability, attention to detail (e.g., organization, prioritization, proofing), concentration and alertness.
- Knowledge of health insurance, managed care, and/or third party liability type insurance.
- Knowledge of Medicare and/or Medicaid payor guidelines.
- Knowledge of financial screening or medical billing processes.
- Knowledge of medical terminology.
- Post high school coursework in business or related field.
Under indirect supervision, performs variety of patient registration, telephone, reception, cashiering and clerical duties; implements, maintains and assumes responsibilities of patient registration, insurance verification, notification & authorizations, and scheduling- ensuring adequate staff is available for operations; trains, orients, and monitors assigned Patient Access Services Clerk personnel and/or new employees in all duties and functions; reviews, audits, and corrects for completeness, accuracy and adherence to applicable policies and procedures as well as provides to staff and supervisor; researches and resolves problems; prepares, organizes, and conducts presentations, meetings; coordinates, plans, and monitors distribution of workload; prepares and maintains work schedules and assignments; prepares and codes timecards for managers approval, as needed; reviews, analyzes, and validates reports and other information using decision-making skills; collaborates with Financial Counselors and other team members on issues requiring shared accountability and/or decision making.
Essential Responsibilities:
- Ensures that adequate staff is available for operations in all Patient Access Services (PAS) areas of responsibility.
- Responsible for overall admitting function of the facility/ clinic including but not limited to: registrations, insurance verification, etc.
- Prepares and maintains work schedules.
- Participates in training of personnel.
- Ensures registration data is complete and accurate.
- Participates in team meetings.
- Responsible for cash handling.
- Prepares various reports for financial teams, management and appropriate departments as needed.
- Prepares and codes timecards for each pay period for managers approval as needed.
- Performs other duties and accepts responsibility as assigned.
Basic Qualifications: Experience
- Minimum three (3) years financial counseling or admission and registration, and/or medical billing.
- High school diploma, GED, or equivalent.
- N/A
- Demonstrates knowledge, skills, and abilities necessary to provide culturally sensitive care and/or service.
- Demonstrated knowledge of and skill in customer service, interpersonal relations, oral communication, problem solving, quality management, results orientation, systems thinking, teamwork, written communication and leadership.
- Demonstrated knowledge of skill in leadership.
- Demonstrated knowledge of and skill in word processing and spreadsheet applications.
- Demonstrated ability to communicate well with co-workers, customers, outside vendors in person and on the telephone.
- Ability to read, write, speak and understand English.
- Ability to train others: giving and receiving instructions.
- Mathematic ability, attention to detail (e.g., organization, prioritization, proofing), concentration and alertness.
- Knowledge of health insurance, managed care, and/or third party liability type insurance.
- Knowledge of Medicare and/or Medicaid payor guidelines.
- Knowledge of financial screening or medical billing processes.
- Knowledge of medical terminology.
- Post high school coursework in business or related field.
About Kaiser Permanente
At Kaiser Permanente, we’re all focused on helping people and providing high-quality, affordable health care services and to improve the health of our members and the communities we serve. Across our organization, we’re fiercely committed to our members, our mission, our communities, and each other. We know that each part of the Kaiser Permanente team is essential to our success. Together, we are more than 235,000 dedicated professionals working to advance Kaiser Permanente’s commitment to delivering a healthier tomorrow.
Driven by our collective passion at Kaiser Permanente, we strive to make health care more innovative and compassionate. With the wellness of our patients and our communities at heart, we work to revolutionize health and care from more than 650 locations in 8 states and D.C.
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