Job#: 3013609

Job Description:

Job Title: Project Coordinator – IT Asset Management

Duration: 6 Months (C2H)

Location: Downtown Toronto

Industry: Financial Services

About the Role

We are seeking a detail-oriented Project Coordinator to join our IT Asset Management (ITAM) Operations team within a leading financial institution. This role is critical in supporting ongoing initiatives by ensuring seamless coordination, effective communication, and strict adherence to information governance standards. The ideal candidate will have strong organizational skills, technical proficiency, and experience managing SharePoint environments.

Key Responsibilities

Project Administration

• Maintain and monitor project plans, schedules, and deliverables.
• Track action items and ensure timely follow-up.

Communication & Meeting Management

• Communicate project status updates to stakeholders.
• Organize and facilitate meetings, prepare presentation materials, and document meeting minutes/action items.

SharePoint & Information Management

• Act as Site Owner for project SharePoint sites.
• Manage user access, create permission groups, and maintain directory structures to enforce “Least Privilege” access.
• Implement the company’s Record Retention Policy and manage document lifecycle from creation to archival or destruction.
• Conduct regular audits for data hygiene: remove obsolete files, fix broken links, and ensure proper metadata tagging.

Required Skills & Qualifications

• SharePoint Expertise: Proficiency in SharePoint Online (permissions, libraries, lists, site settings).
• Technical Skills: Strong knowledge of Microsoft Office 365 (Excel, Outlook, Teams). Experience with project tools such as Jira is a plus.
• Information Governance: Understanding of document lifecycle concepts (creation, storage, retrieval, retention, disposition).
• Soft Skills: Excellent verbal and written communication skills; strong attention to detail.

Preferred Experience

• Previous experience in financial services or regulated environments.
• Familiarity with compliance and data security standards.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.