Senior Administrative Assistant
Job Description
You may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsite, special events or conferences. Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsite. Extend independent judgment over prioritization of work, and on behalf of the leader.
If you are detail-oriented, proactive, and enjoy being part of a passionate team dedicated to delivering exceptional results, we'd love to hear from you.
Key Responsibilities
Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the two senior leaders; ensure leaders are informed of pending requests or requests where follow up is required.
Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.
Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.
On point to coordinate third party visits to the Headquarters building, including greeting the guests, security badges, and bringing the guests to the designated conference room(s). May include catering requests. Ensuring coverage of this responsibility is a key aspect to ensure a positive experience for the firm guests.
Respond to ad hoc requests for business needs and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.
Required Qualifications
Associate (2-year) degree or equivalent.
3-5 years of relevant experience.
Proficiency with computer programs (MSWord, Excel, PowerPoint) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
Ability to anticipate needs and use independent judgement given limited availability of leaders.
Ability to exercise discretion due to accessing and handling sensitive information.
Preferred Qualifications
Bachelor's degree preferred.
About Our Company
We're a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.
Base Pay Salary
The estimated base salary for this role is $53,400 - $72,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Full-Time/Part-Time
Full timeExempt/Non-Exempt
Non-ExemptJob Family Group
Business Support & OperationsLine of Business
FPPS Wealth Management SolutionsYou may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsite, special events or conferences. Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsite. Extend independent judgment over prioritization of work, and on behalf of the leader.
If you are detail-oriented, proactive, and enjoy being part of a passionate team dedicated to delivering exceptional results, we'd love to hear from you.
Key Responsibilities
Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the two senior leaders; ensure leaders are informed of pending requests or requests where follow up is required.
Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.
Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.
On point to coordinate third party visits to the Headquarters building, including greeting the guests, security badges, and bringing the guests to the designated conference room(s). May include catering requests. Ensuring coverage of this responsibility is a key aspect to ensure a positive experience for the firm guests.
Respond to ad hoc requests for business needs and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.
Required Qualifications
Associate (2-year) degree or equivalent.
3-5 years of relevant experience.
Proficiency with computer programs (MSWord, Excel, PowerPoint) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
Ability to anticipate needs and use independent judgement given limited availability of leaders.
Ability to exercise discretion due to accessing and handling sensitive information.
Preferred Qualifications
Bachelor's degree preferred.
About Our Company
We're a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.
Base Pay Salary
The estimated base salary for this role is $53,400 - $72,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
Full-Time/Part-Time
Full timeExempt/Non-Exempt
Non-ExemptJob Family Group
Business Support & OperationsLine of Business
FPPS Wealth Management Solutions
About Ameriprise Financial
For 125 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you’ve earned and committed to helping you be brilliant.
A company with integrity.
Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression, and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are.
We have more than $875 billion in assets under management and administration.
We maintain leadership positions in each of our core business segments: Advice & Wealth Management, Asset Management, Annuities, and Protection.
We have more than 2 million individual, business, and institutional clients.
Our Leaders
Part of our strength as a company comes from the strength of our leadership—an experienced and long-tenured team.
Our Locations
Ameriprise Financial was founded and is headquartered in Minneapolis. We also have corporate offices throughout the United States and across the globe, including New York, Boston, London, and India.
Our History
Since 1894, we at Ameriprise Financial have been helping millions of clients invest towards their financial goals and dreams.
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