At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Audit and Closeout Group is a small multi-dimensional group within Contract Services, Capital Programs Support working to assist Project Delivery teams in a variety of administrative capacities, including the timely review and processing of invoices, the review of Standard Operating Procedures, facilitating process improvements within the various administrative workflows, and assisting Project Delivery teams with the closeout of design and construction contracts.   

The Sr Analyst, Audit and Closeout position will report to the Manager of Audit and Closeout providing daily analytical and administrative support, including the audit of invoices and contract items as well as coordination and implementation of departmental programs, procedures, and other contract-related analysis and administrative responsibilities in the areas of Design, Construction, and/or Contract Administration to ensure adherence to Authority and FTA policies and procedures. 

• Assist with managing professional services auditing staff and serve as a point of contact for invoice and voucher auditing, processing, and administrative responsibilities within the MBTA Financial Systems, including the Capital Management System (CMS), and Financial Management System (PeopleSoft).
• Assist in the development and annual review of SOP's and Capital Programs Support procedure manuals.
• Evaluate professional services invoices for accuracy and compliance with MBTA Standard Operating Procedures (SOPs) and federal regulations. Determine adequacy, effectiveness, and compliance with MBTA SOPs. 
• Identify risks within the process workflows and recommend improvements.  Present findings to senior leadership in the form of reports and presentations. 
• Provide personnel oversight and training as required.
• Provide upper management with accurate invoice/payment statistics on a weekly, monthly, and yearly basis.
• Oversee the Certified Public Accountant pool services and assign internal & external audits.
• Review completed vouchers and invoices audited by staff.
• Support procurement planning, administration, and monitoring for operational and Capital Delivery and other areas of Authority consultant services contract invoicing.
• Support the implementation, data entry and reporting associated with B2G Compliance Software.
• Perform a variety of administrative duties including but not limited to internal reviews, and audits of contracts and invoices.  Assist management in the development & implementation of auditing methods and review procedures required for the processing and payment of billings for consultant contracts.
• Oversee the records retention process, maintain the security of all off-site areas, and organize the archiving of invoices, and pre-audits to provide adequate space needed within the office.
• Manage work performed by outside CPA services engaged to audit professional services contracts awarded to consultants by the Authority.
• Analyze audit programs prepared by CPAs and review Work papers File submitted by CPAs upon completion of the audit assignments to ensure that proposed costs are following FTA Circular 4220.1F Cost analysis Requirement.
• Perform various CMS, FMIS, and -Builder administrative duties, as required.
• Assist in the design, development, and automation of various reports and process guides.
• Assist MBTA Project Offices with design and construction contracts and project closeout.
• Respond to each inquiry, whether from a customer, vendor, or co-worker courteously and professionally.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Ensure the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable), and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment, and Anti-Retaliation policies.
• Perform related duties and projects as assigned.

• A Bachelor's degree in Business Administration, Accounting or Finance.

• Five (5) years of accounting-related work experience in invoicing and billing.
• Effective organizational, analytical, quantitative, accounting, and confidentiality skills.
• Proficient in Word, Excel, and database software.
• Work independently with minimal supervision and oversee one's work to ensure it is error-free.
• Assist Management with internal and external customers courteously and professionally.
• Excellent attention to detail to effectively review data and numbers. 
• Strong critical thinking skills used to gather data and make informed decisions.
• Strong communication skills and the ability to effectively communicate with customers, employees, vendors, contractors, and state and federal agencies.
• Demonstrate excellent negotiation, communication, conflict resolution, and writing skills.
• The ability to maintain and protect personal and confidential information.
• The ability to work effectively with a diverse workforce.

• Adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have the ability to supervise and work effectively with a diverse workforce.

Preferred Experience and Required Skills

• Experience with invoicing in a high-volume environment.
• Billing experience in a transit or construction setting, and/or the public sector.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor's degree requirement 
• An Associate's degree from an accredited institution an additional three (3) years of directly related experience substitutes for the Bachelor's degree requirement 
• A Master's degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience 

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
11. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
12. Intern / Co-Op Benefits: Employees taking part in an internship or co-op at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on the city from which the intern / co-op commutes to work, at no cost. However, no additional benefits are currently offered for interns or co-ops.