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Vendor Data Specialist

Medline Industries

Chicago, IL

Full-Time

Vendor Data Specialist

Medline Industries

Chicago, IL

Full-Time

Jun 07, 2025

Healthcare Services

Job Description

Job Summary

Ensure vendor data and company data are in sync to one another in all aspects.

Job Description

Responsibilities:

Maintain general items (create, maintain, discontinue), coordinate vendor mergers, maintain SAP files as it relates to vendor changes. Review source documents for data input
Maintain PIR records-submit price changes prior to their effective date.
Resolve any A/P issues (over bill, duplicate shipments, etc.).
Resolve complaints regarding shipping discrepancies.
Obtain authorization to return surplus items. Once authorization is obtained, prepare debit memo to return the goods to the manufacturer.
Submit assigned files to Item Master Data within provided timelines.
Establish and maintain a close working relationship with the following groups: Vendor Relations, Vendor Representatives, Quality, A/P, Inventory Management and other appropriate Distribution personnel.

Required Experience:

Education

High school diploma or equivalent.

Work Experience

Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
Intermediate skill level in Microsoft Excel (ie: using SUM function, sort/filter, IF, VLOOKUP functions, Pivot tables).
Basic skill level in Microsoft Word (ie: formatting, inserting headers, outlines/bullets, page breaks, pictures and charts)
Intermediate skill level in Microsoft Outlook (ie: creating folders, categories, utilizing calendar, coordinating meetings)

Preferred Qualifications:

Bachelor’s degree.
Experience processing all relevant details, understanding and prioritizing their importance and drawing clear and concise conclusions.
Experience taking the steps to ensure the assignment/ project is accomplished within tight timeframes. - Experience building and maintaining relationships within and between teams.
Advanced skill level in Microsoft Excel (ie: using macros and advanced formulas).
Intermediate skill level in Microsoft Outlook (ie: creating folders, categories, utilizing calendar, coordinating meetings)
Basic skill level in enterprise software (SAP preferred).

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$23.25 - $32.50 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Job Summary

Ensure vendor data and company data are in sync to one another in all aspects.

Job Description

Responsibilities:

Maintain general items (create, maintain, discontinue), coordinate vendor mergers, maintain SAP files as it relates to vendor changes. Review source documents for data input
Maintain PIR records-submit price changes prior to their effective date.
Resolve any A/P issues (over bill, duplicate shipments, etc.).
Resolve complaints regarding shipping discrepancies.
Obtain authorization to return surplus items. Once authorization is obtained, prepare debit memo to return the goods to the manufacturer.
Submit assigned files to Item Master Data within provided timelines.
Establish and maintain a close working relationship with the following groups: Vendor Relations, Vendor Representatives, Quality, A/P, Inventory Management and other appropriate Distribution personnel.

Required Experience:

Education

High school diploma or equivalent.

Work Experience

Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction.
Intermediate skill level in Microsoft Excel (ie: using SUM function, sort/filter, IF, VLOOKUP functions, Pivot tables).
Basic skill level in Microsoft Word (ie: formatting, inserting headers, outlines/bullets, page breaks, pictures and charts)
Intermediate skill level in Microsoft Outlook (ie: creating folders, categories, utilizing calendar, coordinating meetings)

Preferred Qualifications:

Bachelor’s degree.
Experience processing all relevant details, understanding and prioritizing their importance and drawing clear and concise conclusions.
Experience taking the steps to ensure the assignment/ project is accomplished within tight timeframes. - Experience building and maintaining relationships within and between teams.
Advanced skill level in Microsoft Excel (ie: using macros and advanced formulas).
Intermediate skill level in Microsoft Outlook (ie: creating folders, categories, utilizing calendar, coordinating meetings)
Basic skill level in enterprise software (SAP preferred).

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$23.25 - $32.50 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

About Medline Industries

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its unique offering of world-class products, supply chain resilience and clinical practice expertise, Medline delivers improved clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs 43,000 people worldwide and operates in over 100 countries and territories.

It has always been Medline's intention and purpose to create a great place to work for everyone. We believe tapping into the richness of our employees' diversity allows us to find innovative solutions for our customers, who themselves represent a diverse group both in the U.S. and around the world. The Belonging and Engagement team at Medline is dedicated to fostering an inclusive and supportive workplace culture. We focus on creating opportunities for employees to feel seen, supported, and connected through initiatives like Employee Resource Groups (ERGs), cultural awareness events, new hire engagement, and leadership training.

Every hour of every day, healthcare professionals rely on Medline to help them do their job. Our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time. If you're a self-starter, eager to grow your career within a high-performing environment, this is the place for you. Together, we make healthcare run better.

For more on all things Belonging at Medline Industries, check out our home page here.

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Vendor Data Specialist

Medline Industries

Chicago, IL

Jun 7, 2025

Full-time

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