Division Assistant - Pascagoula & Biloxi

Southern Company

Pascagoula, MS

Full-Time

Division Assistant - Pascagoula & Biloxi

Southern Company

Pascagoula, MS

Full-Time

Dec 10, 2025

Administrative and Clerical

Job Description

Division Assistant – Coast Division

Summary:

This position is responsible for providing general administrative support to the management team and all levels of employees in the Coast Division. The successful candidate will primarily support the Pascagoula and Biloxi Service Centers; with potential support the Gulfport and Bay St. Louis offices as needed and should be able to work out of all of these locations.

Job Duties and Responsibilities:

Work and coordinate with other Division Assistants

Develop work plans and tasks in the time reporting system for the division and process time for covered employees.

Manage invoices and monthly procurement card expense statements in Oracle

Create and maintain purchase requisitions using Maximo

Facilitate job interviews

Plan, organize, and coordinate meetings and special events

Prepare presentations

Create and maintain spreadsheets

Handle confidential information with discretion

Manage phone inquiries, written communication, and email support for managers

Order and inventory office and break room supplies

Oversee managers' calendars

Schedule meetings, respond to meeting requests, and arrange meetings when schedules conflict

Maintain electronic and paper files

Coordinate training as required

Coordinate building maintenance using appropriate computer systems

Update Emergency Action Plans

Assist supervisors with step increases for line crew progression

Adapt to additional duties as systems and operations change

Job Experience and Education:

High School Diploma required

Additional certifications or continued education in administrative support are desirable

Previous experience in administrative support is preferred

Knowledge, Skills, & Abilities:

Proficiency in Microsoft Office products (Word, Excel, PowerPoint, MS Teams) is essential

Basic office management skills required

Experience with expense reporting, invoicing systems, and timekeeping is highly desirable

Familiarity with Mississippi Power software applications, policies, and procedures is advantageous

Ability to manage multiple tasks efficiently

Competence in coordinating and supporting employee meetings

Basic understanding of the utility industry to support daily departmental activities

Excellent interpersonal and communication skills

Strong filing and records management abilities

Excellent time management and organizational skills required

Capable of working independently with minimal supervision

Behavioral Attributes:

Must prioritize safety

Demonstrates initiative and proactive work ethic

Exhibits excellent communication skills

Displays strong organizational capabilities

Effective team player with experience in team settings

Embodies Principle Centered Leadership and Our Values: Safety First, Intentional Inclusion, Act with Integrity, Superior Performance

Creativity, leadership, motivation, initiative, and professionalism are required

Ability to work collaboratively with cross-functional teams is essential

Driven by customer service

Other Requirements:

Participation in office and storm restoration work is required

Limited travel required to support activities across the four Coast Headquarters: Pascagoula, Biloxi, Gulfport, and Bay St. Louis

Division Assistant – Coast Division

Summary:
This position is responsible for providing general administrative support to the management team and all levels of employees in the Coast Division. The successful candidate will primarily support the Pascagoula and Biloxi Service Centers; with potential support the Gulfport and Bay St. Louis offices as needed and should be able to work out of all of these locations.

Job Duties and Responsibilities:

Work and coordinate with other Division Assistants

Develop work plans and tasks in the time reporting system for the division and process time for covered employees.

Manage invoices and monthly procurement card expense statements in Oracle

Create and maintain purchase requisitions using Maximo

Facilitate job interviews

Plan, organize, and coordinate meetings and special events

Prepare presentations

Create and maintain spreadsheets

Handle confidential information with discretion

Manage phone inquiries, written communication, and email support for managers

Order and inventory office and break room supplies

Oversee managers' calendars

Schedule meetings, respond to meeting requests, and arrange meetings when schedules conflict

Maintain electronic and paper files

Coordinate training as required

Coordinate building maintenance using appropriate computer systems

Update Emergency Action Plans

Assist supervisors with step increases for line crew progression

Adapt to additional duties as systems and operations change

Job Experience and Education:

High School Diploma required

Additional certifications or continued education in administrative support are desirable

Previous experience in administrative support is preferred

Knowledge, Skills, & Abilities:

Proficiency in Microsoft Office products (Word, Excel, PowerPoint, MS Teams) is essential

Basic office management skills required

Experience with expense reporting, invoicing systems, and timekeeping is highly desirable

Familiarity with Mississippi Power software applications, policies, and procedures is advantageous

Ability to manage multiple tasks efficiently

Competence in coordinating and supporting employee meetings

Basic understanding of the utility industry to support daily departmental activities

Excellent interpersonal and communication skills

Strong filing and records management abilities

Excellent time management and organizational skills required

Capable of working independently with minimal supervision

Behavioral Attributes:

Must prioritize safety

Demonstrates initiative and proactive work ethic

Exhibits excellent communication skills

Displays strong organizational capabilities

Effective team player with experience in team settings

Embodies Principle Centered Leadership and Our Values: Safety First, Intentional Inclusion, Act with Integrity, Superior Performance

Creativity, leadership, motivation, initiative, and professionalism are required

Ability to work collaboratively with cross-functional teams is essential

Driven by customer service

Other Requirements:

Participation in office and storm restoration work is required

Limited travel required to support activities across the four Coast Headquarters: Pascagoula, Biloxi, Gulfport, and Bay St. Louis

About Southern Company

Southern Company is one of the largest energy providers in the United States. Based in Atlanta, Southern Company owns electric utilities in four states, natural gas distribution utilities in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications.
The men and women who work at Southern Company understand that we don’t simply provide a product or service. Clean, safe, reliable and affordable energy is essential to our way of life. More than 100 years ago, our company played a major role in the growth and prosperity of the South – and we continue to play a role today through our support of economic development and our philanthropic efforts. We believe the communities we serve should be better off because we’re there.
Our principal business is to make, move and sell energy. Those are the “whats” of our business. But it’s the “hows” that make us different. The actions of our employees are what truly define us and have earned us a high level of trust among our customers, shareholders and regulators.

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Division Assistant - Pascagoula & Biloxi

Southern Company

Pascagoula, MS

Dec 10, 2025

Full-time

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