Wisconsin Economic Development Corporation

Position Description

Position Title: Events Intern

Department: Marketing & Brand Strategy

Reports to: Events Director

Position(s) Supervised: N/A

FLSA Status: Non-Exempt

Internship Duration: June 2026 - May 2027

*WEDC is a Wisconsin-based organization, with a remote-work first environment. Remote work is intended to be performed in the State of Wisconsin.

Position Summary

The Events Intern, with support from the Events Director, and the Events team, works with internal and external clients to define objectives, plan logistics, and report outcomes for meetings and events. The types of meetings and events include educational conferences, international events, tradeshows and exhibits, and public meetings, as well as WEDC’s Economic Summit. Additionally, they work closely with the full Marketing & Brand Strategy team to leverage customer databases and communication methods (like social media, newsletters) to better recruit attendees for these meetings and events.

Responsibilities

The Events Intern will spend a majority of their time in these activities:

• Sponsorship administration: track outgoing sponsorships as well as signatures needed while working with the other events team members to ensure that all “sponsorship benefits” are fulfilled to fit the needs and objectives of WEDC.
• Fulfill internal requests for tabletop exhibit kits with the guidance of the exhibits manager.
• Day-of-Event Coordinator: design, prepare, and quality-check attendee badges; run the on-site registration desk; set up and moderate associated, large-event webinars using in-house technology; prepare other attendee materials, folder, giveaways, rosters; coordinate the online post-event evaluation and report; keep inventory of backdrops, projects computers, and other display materials, as well as back-of-house office needs; help determine prospects and invitees for events; work day-of event, supporting primary Event Manager, as needed.
• Participate in and support WEDC’s hosted events as a key member of the events team.
• Provide a variety of support to other functions within the department, such as: support and attendance at planning meetings with internal clients, research of different venues and meeting options, and brainstorming on ways to promote registration and marketing of an event.
• Manage WEDC’s physical marketing and event assets (signage, kiosks, giveaways etc.). Online Registration Process: set up and support, run automated and custom reports, manage the look/feel of event-related websites and emails through online registration tool, and provide customer service to callers with online registration questions and concerns.

Qualifications

Education and Experience:

• Current enrollment in a degree program related to Events Management, Public Relations, Marketing, Communications, Non-Profit Management, Hospitality, Hotel Management, or another related program.
• Some project management/coordinator experience desired.
• Experience with online registration desired.

Skills and Talents:

• Ability to organize work, balance multiple priorities and manage a variety of projects in a fast-paced, flexible work environment with strong attention to detail
• Strong problem-solving skills, sound reasoning, independent judgment and initiative to accomplish tasks with little or no direction and to solve issues/accomplish tasks not requiring the involvement of others
• Advanced computer skills with Microsoft office suite of products and other software or applications associated with assigned work
• Strong written and verbal communication skills to deal effectively with senior executives as well as diverse groups of people internal and external to the organization
• High level of confidentiality and discretion
• High professionalism

Other Requirements

• Based on the responsibilities of this position, this position may need to lift and/or move up to 25 pounds.
• Occasional travel to the main office is expected based on role responsibilities, for collaboration and team-building opportunities, as well as travel to some events depending on the employee’s schedule and business needs.

WEDC DIVERSITY, EQUITY, INCLUSION & BELONGING STATEMENT

WEDC must be a diverse and inclusive organization reflective of the businesses, communities, and people in Wisconsin and beyond. We believe that diversity drives innovation and commit to create an inclusive, equitable and diverse workplace where our differences are celebrated as drivers of our organization’s performance.

TO SUPPORT A DIVERSE AND INCLUSIVE WORKFORCE AT WEDC, WE WILL WORK TO ACHIEVE THE FOLLOWING GOALS:

• Increase WEDC’s racial diversity, specifically with Black/African American, Native American and Latinx populations;
• Increase LGBTQ representation across WEDC; and
• Increase the diversity of WEDC’s leadership.

TO MEET OUR DIVERSITY AND INCLUSION GOALS, WEDC WILL TAKE THE FOLLOWING ACTIONS:

• Create an intentional approach to recruit minority candidates by using targeted media channels to promote open positions;
• Ensure formal offers are made only after a diverse pool of candidates have been considered at each hiring stage;
• Identify and develop a variety of employee resource groups, including groups for African Americans, Hispanics and Latinos, LGBTQ+ and more;
• Post signage to highlight WEDC’s commitment to diversity and inclusion; and
• Revisit EEO disclosures in our application process to highlight statements regarding WEDC’s commitment to diversity, equity, inclusion and belonging.

Equal Employment Opportunity Statement

Wisconsin Economic Development Corporation is an Equal Opportunity Educational Institution and EEO/Affirmative Action Employer committed to excellence through diversity. Employment offers are made on the basis of qualifications, and without regard to race, sex, religion, national or ethnic origin, disability, age, veteran status, or sexual orientation.

Veteran Declaration

Applicants for employment are invited to participate in affirmative action program by reporting their status as a protected veteran or other minority. In extending this invitation, we advise you that: (a) workers (applicants) are under no obligation to respond but may do so in the future if they choose; (b) responses will remain confidential within the human resource department; and (c) responses will be used only for the necessary information. Refusal to provide this information will have no bearing on your application and will not subject you to any adverse treatment.
** PROTECTED VETERAN DEFINITION

Protected veteran means a veteran who may be classified as an active duty wartime or campaign badge veteran, disabled veteran, Armed Forces service medal veteran or recently separated veteran.

Active duty wartime or campaign badge veteran means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

Armed Forces service medal veteran means any veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 FR 1209, 3 CFR, 1996 Comp., p. 159).

Disabled veteran means (1) a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) a person who was discharged or released from active duty because of a service-connected disability.

Recently separated veteran means a veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval or air service.

* EEOC RACE/ETHNIC IDENTIFICATION CATEGORIES

Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.

White (not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East or North Africa.

Black or African American (not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.

Native Hawaiian or Other Pacific Islander (not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa or other Pacific Islands.

Asian (not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.

American Indian or Alaska Native (not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America) and who maintain tribal affiliation or community attachment.

Two or more races (not Hispanic or Latino) - All persons who identify with more than one of the above races.