Job Description
This position supervises a team of payroll professionals and oversees the planning, development, operation, and maintenance of payroll operations and related functions. The Payroll Assistant Manager also manages the accounting, recording, monitoring, reconciliation, and reporting of retirement contributions and involuntary deductions while helping ensure employees are paid accurately and on time.
As the Payroll Assistant Manager, you will play a key leadership role in supporting payroll operations and continuously improving processes that serve City employees.
Key responsibilities include:
- Supervises payroll staff, including recruitment, selection, training, performance evaluations, coaching, and disciplinary actions.
- Oversees complex payroll processing, troubleshoots payroll issues, and determines appropriate corrective actions.
- Reviews payroll for accuracy and completeness using payroll registers, earnings and deduction reports, and other audit tools.
- Creates and approves journal entries and invoices.
- Assists with compliance monitoring to ensure payroll processes adhere to all federal, state, and local laws and regulations.
- Prepares and verifies the timely and accurate payment of City and affiliate employee wages, processes payroll related returns, and submits federal and state income tax, Social Security, Medicare, retirement, and other required deposits.
- Assists in preparing and submitting tax reports and manages the withholding and disbursement of mandatory and voluntary deductions.
- Assists in developing, updating, and communicating payroll procedures and provides training on policy and process changes.
- Supports payroll system testing, troubleshooting, and implementation of new system functionality while training staff on updates.
- Prepares audit documentation and reviews reconciliations to ensure accuracy and compliance.
- Monitors payroll expenses and identifies opportunities to improve efficiency and reduce costs.
- Performs other related duties as assigned.
The ideal Payroll Assistant Manager is a collaborative leader with strong payroll expertise, exceptional attention to detail, and a commitment to providing accurate, timely, and compliant payroll services. This is an excellent opportunity for an experienced Payroll Assistant Manager to make a meaningful impact while serving the employees of the City of Chesapeake.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
This position supervises a team of payroll professionals and oversees the planning, development, operation, and maintenance of payroll operations and related functions. The Payroll Assistant Manager also manages the accounting, recording, monitoring, reconciliation, and reporting of retirement contributions and involuntary deductions while helping ensure employees are paid accurately and on time.
As the Payroll Assistant Manager, you will play a key leadership role in supporting payroll operations and continuously improving processes that serve City employees.
Key responsibilities include:
- Supervises payroll staff, including recruitment, selection, training, performance evaluations, coaching, and disciplinary actions.
- Oversees complex payroll processing, troubleshoots payroll issues, and determines appropriate corrective actions.
- Reviews payroll for accuracy and completeness using payroll registers, earnings and deduction reports, and other audit tools.
- Creates and approves journal entries and invoices.
- Assists with compliance monitoring to ensure payroll processes adhere to all federal, state, and local laws and regulations.
- Prepares and verifies the timely and accurate payment of City and affiliate employee wages, processes payroll related returns, and submits federal and state income tax, Social Security, Medicare, retirement, and other required deposits.
- Assists in preparing and submitting tax reports and manages the withholding and disbursement of mandatory and voluntary deductions.
- Assists in developing, updating, and communicating payroll procedures and provides training on policy and process changes.
- Supports payroll system testing, troubleshooting, and implementation of new system functionality while training staff on updates.
- Prepares audit documentation and reviews reconciliations to ensure accuracy and compliance.
- Monitors payroll expenses and identifies opportunities to improve efficiency and reduce costs.
- Performs other related duties as assigned.
The ideal Payroll Assistant Manager is a collaborative leader with strong payroll expertise, exceptional attention to detail, and a commitment to providing accurate, timely, and compliant payroll services. This is an excellent opportunity for an experienced Payroll Assistant Manager to make a meaningful impact while serving the employees of the City of Chesapeake.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
About City of Chesapeake
Chesapeake, Virginia is a vibrant community that enjoys the best of two worlds, one of urban variety, culture, and excitement, and another of rural landscapes and relaxed living.
Located 20 minutes from the oceanfront, 15 minutes from downtown Norfolk, and 45 minutes from Colonial Williamsburg and the Outer Banks of North Carolina, Chesapeake is the perfect place in which to live, work, and raise a family.
Home to beautiful parks, lakes, and rivers, Chesapeake has more miles of deepwater canals (part of the Intracoastal Waterway) than any other city in the country!
The City of Chesapeake was formed through the merger of the City of South Norfolk and Norfolk County in 1963. It’s a community of communities, with each having its own distinctive history.
Over the last decade, many national and international companies have taken advantage of the City’s ports, atmosphere, and highly qualified labor market by relocating to Chesapeake.
Chesapeake’s neighborhoods offer a variety of comfortable housing alternatives, from apartments and town homes, to single-family residences and executive homes. The City is consistently ranked by the FBI as one of the safest U.S. cities (with populations over 150,000), which lends to the safe, community atmosphere that residents enjoy.
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